Office Space Planner

Drw; New York (NY); On-site; USD 53,000 - 83,000; Full time

Job summary

DRW seeks an experienced Office Space Planner to join our Workplace team in London, coordinating space planning for DRW London & Amsterdam offices. You will develop move plans, optimize density, and ensure accurate seating and occupancy reporting.

Responsibilities include leading complex moves, coordinating with ITS and project teams, and supporting desk bookings and floorplan maintenance. Occasional after-hours work may be required.

Qualifications

• 2+ years as a space planner or in workplace planning roles.
• Strong communication, stakeholder management and project coordination.
• Proficient in space management systems and Microsoft Excel.

Responsibilities

• Provide short- and long-term space planning for DRW London & Amsterdam offices.
• Develop move plans with space assignments and occupancy schedules.
• Coordinate complex moves with high occupant counts and optimal density.
• Maintain seating charts, employee locations, and space designations.
• Support onsite floorplans for moves and occupancy planning.
• Collaborate with Workplace, ITS and Project Management teams on active projects.
• Weekly seat allocations for new hires, transfers, and visitors.
• Review and validate weekly/monthly space and occupancy reporting.
• Forecast data for space and occupancy planning.
• Raise permits for contractors and manage desk moves and related IT changes.

Skills

Space planning

Stakeholder management

Project coordination

Excel

Ergonomics

Office moves

Workplace strategy

Safety standards

Tools

Space management systems

MS Office

Job description

DRW is a diversified trading firm with over 3 decades of experience bringing sophisticated technology and exceptional people together to operate in markets around the world. We value autonomy and the ability to quickly pivot to capture opportunities, so we operate using our own capital and trading at our own risk.

Headquartered in Chicago with offices throughout the U.S., Canada, Europe, and Asia, we trade a variety of asset classes including Fixed Income, ETFs, Equities, FX, Commodities and Energy across all major global markets. We have also leveraged our expertise and technology to expand into three non-traditional strategies: real estate, venture capital and cryptoassets.We operate with respect, curiosity and open minds. The people who thrive here share our belief that it’s not just what we do that matters–it's how we do it.

DRW

is a place of high expectations, integrity, innovation and a willingness to challenge consensus.

We are looking for an experienced Office Space Planner to join our Workplace team in London!

What you’ll do:

• Provide short-term and long-term space planning for the DRW London & Amsterdam offices


• Develop move plans with space assignments, sequencing of group-level relocations and occupancy plans


• Coordinate complex move projects involving high occupant numbers achieving optimal density of space


• Conduct space and occupancy audits to maintain accurate reporting information of seating charts, employee locations, space designations, and usage of space


• Develop and maintain site-stacking plans


• Support Workplace Team and vendors with onsite floorplans needed for moves and occupancy planning


• Collaborate with Workplace, ITS and Project Management teams on active projects.


• Weekly assign seats to new hires, transfer employees and visitors, update floorplans


• Support Talent on the onboarding process assigning desks as required,


• Review and validate weekly and monthly space and occupancy reporting


• Forecast data for space and occupancy planning


• Add or remove Hotel desks to the floorplan and liaise with ITS for any work related


• Maintain and administrate our desk booking system


• Deal with space requests for inter-office visitors or groups


• Oversee the work of vendors supporting desk space moves including booking of permits


• Coordinate across multiple teams to achieve results


• Communicate project details and changes to stakeholders


• Interact with key senior leaders, business partners, and vendor


• Prepare presentations for the leadership


• Raise tickets for desks moves and other IT related changes required


• Support and collaborate with other teams on the development or enhancement of our Space Planning tools


• Check on equipment stock for desks moves, such as monitors, cables and docking stations


• Raise permits for contractors and request quotes and POs

Qualifications:

• Previous experience (2+ years) working as a space planner: space planning, workplace strategy, moves & changes, or facilities planning for corporate environments.


• Strong communication and stakeholder management, change management, project coordination, problem solving, attention to detail, ability to balance aesthetics and operational requirements.


• Strong technical skills including space management systems, Microsoft Excel, and other tools


• Expertise concerning building codes, occupancy standards, ergonomics, workplace utilization metrics, and safety requirements


• Ability to work nights or weekends as required by planned office moves or space planning events

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