Office Services Specialist: Fluvanna Correctional Center for Women #ED019

Virginia Department of Corrections; Virginia; Presencial; USD 37.000 - 49.000; Jornada completa

Descripción de la vacante

Virginia Department of Corrections is seeking an Office Services Specialist at Fluvanna Correctional Center for Women. The role provides mid-level administrative support, maintains records and databases, and performs additional unit duties to support agency missions.

The position requires a high school diploma and experience in customer and administrative support, with proficiency in Microsoft Office, data entry, and filing systems.

Formación

• High School Diploma or equivalent required.
• Experience providing customer and administrative support including composing letters, memos, word processing, data entry, filing in a professional office setting.
• Experience using office equipment (computers, printers, copier, fax, multi-line system).
• Bookkeeping and/or accounting experience.
• Proficiency with Microsoft Office (Word/Excel) for office support.
• Ability to organize work, meet deadlines and complete tasks timely.
• Strong written and spoken communication with customers and staff.
• Ability to perform mathematical calculations with numerical data.
• Ability to set up and maintain automated and manual filing systems.
• Ability to maintain and update inventory.

Responsabilidades

• Provides mid-level administrative and clerical support to the department and unit as part of the agency mission.
• Updates and maintains records, files and data in automated databases.
• Performs other duties as assigned by the Unit.

Conocimientos

customer support

administrative support

data entry

word processing

Excel

Microsoft Office

organization

communication

numerical data

filing systems

inventory management

calculation

Educación

High School Diploma or equivalent

Post-secondary courses in office administration or secretarial science

Descripción del empleo

Title: Office Services Specialist: Fluvanna Correctional Center for Women #ED019

State Role Title:Admin and Office Spec II

Hiring Range: $36,691.00 - $48,893.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location: Fluvanna Correctional Center

Agency Website: www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides mid-level administrative and clerical support to the department, while maintaining individual production requirements, in support of the unit and agency mission. Updates and maintains records, files and in automated databases. Position is also responsible for additional duties and responsibilities as assigned by the Unit.

Minimum Qualifications

• High School Diploma or equivalent.
• Considerable recent experience providing customer and administrative support to include composing letters, memos, word processing, data entry, filing and other related duties in a professional office setting.
• Recent experience using office equipment (i.e. computers, printers, copier, fax machine and a multi-line communication system).
• Bookkeeping &/or accounting experience.
• Demonstrated skill in the use of Microsoft Office to include Word and Excel to accomplish office support requirements.
• Demonstrated ability to organize work, meet deadlines and complete tasks in a timely manner.
• Skilled in communicating with customers, employees, and other individuals to answer questions, disseminate or explain information.
• Demonstrated ability to perform mathematical calculations and work with numerical data.
• Demonstrated ability to set up and maintain automated and manual filing systems.
• Demonstrated ability to maintain and update inventory.

Additional Considerations

• Post-secondary courses in office administration, secretarial science or certification in office administration or equivalent training or experience in a related field.
• Administrative experience in a criminal justice, court, or law office setting.
• Demonstrated skill in inputting data into an automated database other than Microsoft Office.

Special Instructions

• Background Investigation Requirements: All applicants are subject to a background investigation. Investigations may include fingerprint checks (State Police, FBI); local agency checks; employment verification; verification of education (relevant to employment); credit checks; and other checks based on the position.
• Drug Testing Requirements: Applicants applying to a designated safety sensitive position are subject to a pre-employment drug screen. Marijuana use is prohibited for positions that require possession of a firearm or a Commercial Driver’s License in the performance of official duties such as Corrections Officers, Probation Officers, Tractor Trailer Drivers and others.
• Application Requirements: All applications should be submitted by 11:55pm on the closing date for the position.
• Layoff Preferences: Applicants who possess an Interagency Placement Screening Form (Yellow Form) or a Preferential Hiring Form (Blue Form) as issued under the Department of Human Resources Management (DHRM) Policy 1.30 Layoff (Commonwealth of VA employees only) MUST attach these forms when submitting their state application and/or résumé.
• VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.
• VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.
• Virginia Values Veterans (V3) Program - Virginia Department of Veterans Services.
• Virginia Values Veterans (V3) Program | Virginia Department of Veterans Services

Name: Human Resources

Phone: [phone]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.