Office Services Specialist

Forrest Solutions; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

Forrest Solutions is looking for a detail-oriented Office Services Manager to ensure efficient front desk and office operations. The ideal candidate will have experience in managing office maintenance, vendor coordination, and performing administrative support. This role requires strong organizational and communication skills to maintain a professional workplace environment.

Benefits

Vision insurance

Medical insurance

401(k)

Qualifications

• 3+ years in Office Services/Management/Facilities.
• 2+ years in client-facing corporate settings.
• Experience with mail services and ticketing systems.

Responsibilities

• Deliver a top-tier office experience.
• Oversee mail services and office maintenance.
• Setup IT technology for new hires.

Skills

Time Management

Organization

Communication

Customer Service

Tools

Outlook

Job description

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We are seeking a reliable and detail-oriented individual to support our front desk and office operations. This role involves a combination of administrative support, office maintenance, vendor coordination, and compliance responsibilities.

Key Responsibilities:

• Deliver a top-tier office experience by taking care of the pantries, conference rooms, and general maintenance of the space.
• Maintained kitchens, stocked snacks/beverages, and managed office supply inventory.
• Oversee mail services, including sorting, distribution, and mail runs.
• Manage conference room cleanliness.
• Respond to emails and requests efficiently using ticketing systems.
• Partner with vendors, building management, and facilities teams to maintain office functionality.
• Monitor overall office cleanliness, organization, and maintenance.
• Set up IT technology for new hires and trouble shoot printer issues & toner checks.

Qualifications:

• 3+ years of Office Services/Management/Facilities experience.
• 2+ years in a client-facing, corporate setting.
• Experience with mail services and ticketing systems.
• Proficiency in Outlook and strong time management skills.
• A positive, professional demeanor with a “white glove” hospitality mindset.
• Ability to multi-task, stay organized, and communicate effectively (oral and written).
• Flexibility to support occasional overtime as needed.

This role is ideal for someone who thrives in a structured environment, has strong organizational skills, and is committed to maintaining a professional and efficient workplace.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Customer Service and Administrative

• Industries

  Hospitality and Financial Services

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Inferred from the description for this job

Vision insurance

Medical insurance

401(k)

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