Office Services Clerk

Adams & Martin Group; Jackson (MS); On-site; USD 32,000 - 36,000; Full time

Job summary

Adams & Martin Group in Jackson, MS, seeks an Office Services Clerk to support the smooth distribution of documents, mail, and files under the direction of the Office Administrator or Managing Partner. The role focuses on routine office tasks, photocopier and mail operations, and ensuring efficient front-office services.

Candidates should have a high school diploma or GED and 1–2 years of law firm experience preferred, with strong communication, detail orientation, and the ability to multitask

Qualifications

• High school diploma or GED required.
• 1–2 years of similar law firm experience preferred.
• Excellent oral and written communication skills.
• Accuracy, attention to detail and good organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Strong time-management and ability to multi-task.

Responsibilities

• Maintaining and stocking copiers and fax machines.
• Suppling and maintaining postage meter.
• Distributing mail, FedEx, UPS, and interoffice mail.
• Delivering documents via in-house and outside couriers.
• Assisting with filing, copying, faxing, scanning, and binding tasks.
• Other duties as assigned.

Skills

Oral and written communication

Attention to detail

Time management

Teamwork

Self-motivation

Multitasking

Education

High school diploma or GED

Job description

Under the direction of the Office Administrator, Managing Partner or designee, the Office Services Clerk performs routine office tasks to ensure the distribution and delivery of documents, mail, and files. Performs other routine office functions, as needed.

Key Responsibilities:

• Maintaining and stocking copiers and fax machines.
• Supplying and maintaining postage meter.
• Service of subpoenas.
• Preparing drink carts for client and firm meetings.
• Switchboard relief.
• Maintaining common areas of the office including conference rooms, breakrooms, mailroom, etc.
• Ordering supplies and maintaining copy centers.
• Delivering supplies to staff.
• Distributing mail, FedEx, UPS, and interoffice mail.
• Delivering documents from both in-house courier and outside courier.
• Assisting secretaries with filing, copying, faxing, scanning, and binding jobs.
• Assisting the Records Department with creating labels.
• Other duties as assigned.

Job Requirements:

• High school graduate or GED equivalent.
• One to two years of similar law firm experience preferred.
• Excellent oral and written communication skills.
• Accuracy, attention to detail, and good organizational skills.
• Ability to work under pressure in a fast-paced environment.
• Strong time-management skills and ability to multi-task.
• Strong client service focus and ability to work effectively in a team environment.
• Self-motivation and ability to work with minimal supervision.
• Various physical activity may be required.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.