Office Coordinator

Fisher Phillips LLP; Portland (OR); On-site; USD 44,000 - 48,000; Full time

Benefits offered by this job

Health insurance

401(k) with profit sharing

Paid time off

Job summary

Fisher Phillips LLP in Portland is seeking an Office Coordinator to support attorneys and ensure smooth office operations. The role involves serving as the onsite liaison with building management, coordinating seating with OfficeSpace, managing mail and packages, setting up offices and conference rooms, and maintaining inventory.

It requires professionalism, reliability, and strong communication. The position is full-time and onsite, with responsibilities spanning office upkeep, client greets,

Qualifications

• Reliability and punctuality in the office
• Strong verbal and written communication skills
• Ability to handle confidential information with discretion
• Professional appearance and demeanor

Responsibilities

• Serve as onsite liaison between the firm and building management for maintenance requests
• Oversee seating using OfficeSpace and prep reserved offices daily
• Sort mail and deliveries, handle intra-office mail, and process outgoing shipments
• Assist in setup of offices and work areas for staff
• Manage conference room reservations including setup and breakdown
• Maintain inventory of office and kitchen supplies
• Keep common areas organized and tidy, including kitchens and copy rooms
• Greet clients and visitors, maintaining professional conduct
• Prioritize tasks and manage multiple deadlines with minimal supervision
• Support colleagues as needed and perform other duties as assigned

Skills

Office coordination

Phone system

Microsoft Office

Document management

Scanning functions

Tools

OfficeSpace

Job description

Portland Full time On Site Fisher Phillips a premier international labor and employment law firm is seeking an Office Coordinator to join our team. In this essential role you will help ensure the smooth operation of our services directly supporting our attorneys in delivering exceptional client service and upholding our commitment to excellence.

Position Summary

The Office Coordinator manages the office to ensure it aligns with the business objectives of the firm. This position works collaboratively with others in a team oriented environment.

Primary Responsibilities

• Serve as the onsite liaison between the firm and building management, handling all requests for maintenance and other tasks as needed
• Oversee the dynamic seating process using OfficeSpace software and ensure reserved offices are ready each day for occupation
• Sort log process and deliver incoming mail and packages
• Handle distribution of intra office mail
• Process outgoing mail including FedEx and UPS
• Assist in setup of offices and work areas for all employees
• Oversee reservations system for conference rooms including setup and breakdown for meetings
• Order, maintain and distribute inventory of all office supplies and kitchen supplies
• Regularly assist with maintaining a clean and organized office including conference rooms, kitchens, copy rooms and dynamic seating offices
• Greet clients and visitors
• Display good judgment in handling confidential information
• Portray a professional image through appropriate grooming and business attire
• Properly prioritize work assignments and handle multiple assignments and/or deadlines while maintaining a professional demeanor and timely seek assistance when needed
• Offer assistance to others when needed
• Perform other tasks as assigned

Personal Attributes

• Possess a strong understanding and abide by the policies and procedures of the firm
• Maintain an exceptional customer service attitude and demeanor at all times
• Be flexible and willing to pitch in wherever needed
• Take ownership and get the job done with minimal supervision
• Demonstrate a positive attitude and an approachable demeanor
• Adapt well to fluctuations in workload and changes in responsibilities
• Contribute to an atmosphere of teamwork and congeniality
• Keep appropriate people informed of the status of projects and deadlines

Skills and Abilities

Attendance & Punctuality

• Expected to be reliable, punctual and in the office each workday
• Arrive at meetings and appointments on time and ensure work responsibilities are covered when absent

Communication

• Possess excellent verbal and written communication skills

Customer Service

• Respond promptly to requests for service and assistance

Dependability

• Follow instructions, complete tasks timely
• Commit to the hours necessary to complete assignments and be able to work independently

Professionalism

• Approach others in a tactful manner, treat others with respect and react well under pressure

Teamwork

• Contribute to building a positive team spirit and support everyone’s efforts to succeed

Technical Skills

• Possess strong PC skills, ability to use phone system, voicemail system, copier, scanner and printer, including software knowledge of Microsoft Office, document management systems and scanning functions
• Must be physically able to lift boxes and packages up to 30 pounds

Hourly Rate

The hourly rate range for this position is 3173 3461. Actual base pay within this range will be determined by several components including but not limited to location relevant experience internal equity skills qualifications and other job related factors permitted by law.

Why Join Us

• Health, dental and vision insurance
• 401(k) with profit sharing
• Generous paid time off and holidays
• 247 telehealth services
• A variety of wellness programs
• Additional optional benefits designed to support your unique lifestyle
• At Fisher Phillips you'll find a workplace that values your health happiness and continued professional development
• To learn more about our firm visit us at wwwfisherphillips.com

Equal Opportunity Employer

Fisher Phillips is committed to providing equal employment opportunities to all employees and applicants regardless of race, ethnicity, religion, sex, including related medical conditions, gender, sexual orientation, national origin, citizenship status, veteran status, marital status, pregnancy, age, disability or any other protected status, in compliance with all applicable laws.

Other Information

The statements in this position description are not necessarily all inclusive. Additional duties and responsibilities may be assigned and requirements may vary from time to time. Relocation costs are not covered.