Office Services Specialist

Bechtel Global Corporation; Glendale (AZ); On-site; USD 40,000 - 52,000; Full time

Job summary

Bechtel is seeking an office services professional in Glendale, AZ to support space allocation, staff meetings, catering, moves, facility operations, security, mail/shipping, and supplies. You will ensure efficient operations and address unanticipated issues to keep the workplace running smoothly.

Responsibilities include mail processing, badge creation, security desk coverage, records management, conference room coordination, event support, and safety-related tasks, with collaboration across

Qualifications

• Experience using Microsoft Office suite and general computer use.
• Able to bend, squat, kneel, stand, lift boxes, push carts.
• Experience using postage machines and shipping overnight packages.
• Good communication skills via email, written, and speaking.

Responsibilities

• Mail Center: Process incoming/outgoing mail and packages; use postage meter; coordinate couriers; ship with third-party software; assist with special mailings.
• Security: Upload/create employee badges; cover security desk when needed.
• Records and Information Management: Daily scanning of AP documents; print and batch AP and Payroll checks daily.
• Facilities: Manage conference rooms; coordinate events and staff moves; maintain office supplies and first aid materials; coordinate with vendors; handle day-to-day requests and invoicing.
• Safety: Perform ergonomic evaluations; process incident reports; assist in fire drills and evacuations.

Skills

MS Office

Computer literacy

Communication skills

Job description

• Requisition ID:300315
• Relocation Authorized:None
• Telework Type:Full-Time Office/Project
• Work Location: Glendale, AZ

Extraordinary teams building inspiring projects

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary

In this role, you will assist in the performance of office services functions, such as space allocation, staff meetings, catering, office moves, facility operations, security and access control, mail and shipping, messenger service, office supplies, and furniture and equipment. Your knowledge of the office space will ensure unanticipated circumstances are successfully addressed. #LI-TN1

Major Responsibilities

Mail Center

• Process all incoming and outgoing mail and packages to include scanning inbound express shipment parcels for tracking
• Use postage meter which includes processing mail, installing, changing and deleting charge codes, troubleshooting, ordering supplies, maintaining postage and running reports
• Coordinate local couriers for daily pickups and special requests
• Use third party shipping software to ship packages
• Assist departments with special mailings, deliveries, and shipments

Security

• Upload and create employee badges
• Fill in at security desk when needed

Records and Information Management

• Daily scanning of AP documents
• Print and batch AP and Payroll checks daily including bi-weekly payroll

Facilities

• Assist in management of conference rooms
• Assist in coordination of events including catering, supplies, etc.
• Assist in staff moves
• Back up administrative support staff
• Maintain office supply inventory
• Maintain first aid supplies
• Coordinate with vendors to support Facilities
• Resolve day-to-day requests, and problems that occur
• Invoicing as needed

Safety

• Preform ergonomic evaluations and make recommendations and ergo adjustments as needed
• Process Incident Reports including reporting to ES&H via IRIS
• Assist in fire drills and evacuation of staff

Education and Experience Requirements

• 1-2 years of related experience preferred.

Required Knowledge and Skills

• Experience using Microsoft Office suite and general computer use
• Able to bend, squat, kneel, stand, lift boxes, push carts
• Experience using postage machines and shipping overnight packages
• Good communication skills via email, written, and speaking

Total Rewards/Benefits

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of "One Team," respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]