BEO Administrative Assistant

Bechtel Global Corporation; Sugar Land (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

Bechtel Equipment Operations, Inc. in Sugar Land, TX is seeking an Administrative Assistant to support the BEO Sugar Land office.

The role reports to the BEO Support Services Manager and assists the management team with a range of administrative and facilities tasks. Responsibilities include handling calls, mail, meeting logistics, calendar management, travel arrangements, expense reports, room scheduling, and office services coordination to ensure smooth daily operations for executives and

Qualifications

• Requires 4–6 years of related administrative experience.
• Associate degree or related technical training preferred.
• Must pass drug screen and background check; US citizen.
• High school diploma or equivalent with five years of related administrative experience preferred.

Responsibilities

• Perform a variety of administrative duties through research, analysis, and coordination with other functions and disciplines.
• Screen phone calls and visitors; manage mail and meeting logistics; prepare agendas and notes.
• Coordinate complex travel arrangements and prepare expense reports for managers.
• Administer conference rooms scheduling and facilities; coordinate office moves and supplies as needed.
• Support office services including reception, printing, mail, and equity in space allocation.

Skills

Interpersonal skills

Organizational skills

Verbal and written communication

Independence / self-motivated

Confidential information handling

Education

Associate degree or related technical training

Tools

Microsoft Office

SharePoint

Visio

Concur

Job description

• Requisition ID:299825


• Relocation Authorized:None


• Telework Type:Full-Time Office/Project


• Work Location: Sugar Land, TX

Extraordinary teams building inspiring projects:

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.

Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers' objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.

Core to Bechtel is our Vision, Values and Commitments. They are what we believe, what customers can expect, and how we deliver. Learn more about our extraordinary teams building inspiring projects in our Impact Report.

Job Summary:

The Administrative Assistant for Bechtel Equipment Operations, Inc. (BEO) reports directly to the BEO Support Services Manager, and will also provide support to and receive direction from the BEO management team. This position performs a variety of administrative and facilities functions for the BEO Sugar Land office. #LI-TH1

Major Responsibilities:

• Perform a variety of administrative duties of either a general or a specialized nature through research, analysis, and coordination with other functions and disciplines. Coordinate special activities and programs with manager's input and approval.


• Receives and screens phone calls and visitors and directs them to the appropriate person. Collects, reviews, and distributes incoming hard copy mail and prepares outgoing mail to ensure accuracy. Coordinates meetings, arranging for facilities, equipment, and refreshments. Organizes material for meetings and presentations by preparing and distributing notices, agendas, information packets, and minutes. Independently manages calendars and coordinates complex travel arrangements for the responsible managers, if applicable. Prepares itineraries and completes expense reports when required. Maintains BEO Outlook distribution lists and BEO phone list.


• Acts as a facilities coordinator responsible for the day-to-day delivery of a variety of office services functions, such as office moves, renovation activities, food services, reception duties, printing services, communications, mail, space allocation, office supplies, furniture and equipment and miscellaneous services.


• Keeps reproductive equipment (copiers) serviced, order supplies, fill paper/toner. Manages office supplies and maintain inventory (purchase as needed). Administers the BEO conference rooms scheduling, order catering, if applicable. Coordinates office moves, adds and changes, and works with Procurement on office needs. Provides input and assists with the compliance of ES&H Core Processes for Office Facilities. Coordinates of all first aid related items including (but not limited to) the maintenance of first aid kits and AED supplies and checks.

Education and Experience Requirements:

• Requires a minimum of 4-6 years of related experience


• Associate degree or related technical training preferred

Required Knowledge and Skills:

• Requires a high school diploma or equivalent and five years of related administrative experience supporting executive management is preferred. Must be able to pass a drug screen and background check. Must be a US Citizen.


• Knowledge of standards and practices related to office and administrative services.


• Knowledge of applicable industry, legislative and regulatory standards.


• Knowledge of technology, including hardware and software applications for administrative services functions.


• Understanding of computer systems used by disciplines/groups that have interface requirements with administration.


• Previous experience with procurement processes and accounts payable.


• Strong interpersonal and organizational skills with the ability to communicate effectively, verbally and in writing, with all levels of management.

Ability to work autonomously and effectively within a team environment

Additional Qualifications:

• Intermediate to advanced skills in Microsoft Office Suite.


• Working knowledge of Sharepoint, Visio, and Concur.


• Excellent oral and written communication skills.


• Strong organizational skills; detail oriented.


• Experience interfacing with executive management and customers.


• Professional demeanor.


• Able to handle highly confidential information.


• Must be able to work independently.


• May be needed to work overtime with little or no notice.

Total Rewards/Benefits:

For decades, Bechtel has worked to inspire the next generation of employees and beyond! Because our teams face some of the world's toughest challenges, we offer robust benefits to ensure our people thrive. Whether it is advancing careers, delivering programs to enhance our culture, or providing time to recharge, Bechtel has the benefits to build a legacy of sustainable growth. Learn more at Bechtel Total Rewards

Diverse teams build the extraordinary:

As a global company, Bechtel has long been home to a vibrant multitude of nationalities, cultures, ethnicities, and life experiences. This diversity has made us a more trusted partner, more effective problem solvers and innovators, and a more attractive destination for leading talent.

We are committed to being a company where every colleague feels that they belong-where colleagues feel part of \"One Team,\" respected and rewarded for what they bring, supported in pursuing their goals, invested in our values and purpose, and treated equitably. Click here to learn more about the people who power our legacy.

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age,national origin, disability, citizenship status (except as authorized by law),protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to [e-mail]