Office Services Professional

Iberdrola Cogeneración S.R.L.U.; Dallas (TX); On-site; USD 35,000 - 50,000; Full time

Job summary

Iberdrola Cogeneración S.R.L.U. in Dallas, TX seeks an Office Services Professional to manage front desk operations, visitor management, mail handling, and general administrative support.

You will greet employees, vendors, and guests, coordinate calendar logistics, answer calls, and help ensure smooth daily office functioning from 8:00 am to 5:00 pm, Monday to Friday. This role requires professionalism, confidentiality, strong organizational skills, and the ability to prioritize tasks while

Qualifications

• Previous related experience required.
• High school diploma or equivalent.
• Excellent written and communication skills.
• Excellent administrative and organizational skills.
• Must be able to work Monday thru Friday 8:00 am - 5:00 pm.

Responsibilities

• Serve as the primary point of contact for employees, visitors, vendors, and guests at the front desk.
• Maintain a professional front desk presence during working hours (8:00 am to 5:00 pm).
• Monitor conference room calendars and identify meetings with external guests.
• Register guests in the visitor management system and maintain registration records.
• Answer and route incoming calls and manage voicemails.
• Handle mail, packages, and deliveries; log checks as required.
• Provide general administrative support to various departments and assist with scheduling and calendar coordination.

Skills

Professional presence

Communication skills

Organizational skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

General computer skills

Job description

• Serve as the primary point of contact for all employees, visitors, vendors, and guests entering the office.
• Maintain a consistent and professional presence at the front desk during scheduled working hours (8:00 am to 5:00 pm).
• Monitor conference room calendars and proactively identify meetings with expected external guests.
• Register guests in the building visitor management system and maintain accurate guest registration records.
• Maintain awareness of activity within the reception and visitor areas.

Description

Position

Office Services Professional

Location

Dallas, TX

Front Desk & Visitor Experience

• Serve as the primary point of contact for all employees, visitors, vendors, and guests entering the office.
• Maintain a consistent and professional presence at the front desk during scheduled working hours (8:00 am to 5:00 pm).
• Monitor conference room calendars and proactively identify meetings with expected external guests.
• Register guests in the building visitor management system and maintain accurate guest registration records.
• Maintain awareness of activity within the reception and visitor areas.

Phones & General Communications

• Answer and route incoming phone calls professionally and promptly.
• Monitor and respond to or appropriately route general office voicemails.
• Take clear and accurate messages when necessary.

Mail, Checks & Deliveries

• Pick up incoming mail and packages daily
• Sort and distribute incoming mail and packages to the appropriate employees or departments.
• Maintain FedEx/UPS log.
• Receive and appropriately route courier, vendor, and office deliveries.
• Scan checks and designated mail items on the same business day they are received.
• Update and maintain accurate check and mail logs.

Other

• Provide administrative support to various operational departments as needed
• Assist with data entry, document preparation, spreadsheet updates, scanning, filing, and record maintenance.
• Assist with scheduling, calendar coordination, and basic meeting logistics when requested.

General Expectations

• Demonstrate professionalism, organization, and attention to detail.
• Maintain appropriate front desk coverage and prioritize reception responsibilities before non-urgent administrative tasks.
• Maintain confidentiality when handling sensitive company, employee, financial, or departmental information.
• Follow established procedures and directions consistently.
• Take ownership of assigned responsibilities and follow tasks through to completion.
• Assist with additional administrative and office-related duties as assigned.

Requirements

Requirements

• Previous related experience required
• Professional presence in both demeanor and appearance
• Proficient in Microsoft Excel and Word and general computer skills.
• High school diploma or equivalent
• Excellent written and communication skills
• Excellent administrative and organizational skills
• Must be able to work Monday thru Friday 8:00 am -5:00 pm

Physical Requirements

• Stand or Sit- Continuously standing and sitting throughout the day
• Walking- Continuously walking throughout the day
• Use hand/ fingers -Constantly operates a computer and other office productivity machinery.
• Carry Weight- Frequently carry supplies, i.e. boxes, etc. up to 30lbs