Office Services Coordinator

Fish & Richardson P.C.; Redwood City (CA); On-site; USD 70,252,000 - 88,154,000; Full time

Benefits offered by this job

Bonuses

Medical & Dental

Paid time off

Tuition reimbursement

Retirement plans

Job summary

Fish & Richardson P.C. in Silicon Valley seeks an Office Services Coordinator to handle mail distribution, reprographics, supplies, and equipment setup. You will ensure conference rooms and visiting attorney offices are well-maintained and coordinate video conferencing for meetings.

The role requires at least 1 year of office services experience, strong organizational and communication skills, and the ability to work a full-time schedule in the Silicon Valley office.

Qualifications

• High school diploma or equivalent.
• 1+ years office services experience, preferably in the professional services industry.
• Relies on instructions and pre-established guidelines to perform the functions of the job.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to acquire and maintain a working knowledge of all software programs used in the department.
• Interpersonal skills necessary to communicate and follow instruction from a diverse group of attorneys, clients, and staff.

Responsibilities

• Log and distribute all incoming and outgoing mail, packages, deliveries and faxes.
• Complete copy, scanning, printing and binding projects; restock office machines daily.
• Maintain kitchen and office supply inventory; place orders as needed.
• Monitor and maintain conference rooms and visiting attorney offices.
• Set up and troubleshoot video conferencing equipment and WebEx meetings.
• Assist Receptionist with food for meetings and invoices.
• Provide coverage for Receptionist breaks and absences as needed.

Skills

Organizational skills

Communication

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Tools

Microsoft Office

WebEx

Job description

Fish & Richardson, the premier global intellectual property law firm, is trusted by the world’s most innovative and influential companies. Fish was established in 1878, and now has more than 400 attorneys and technology specialists in the U.S., Europe, and China. Our success is rooted in our creative and inclusive culture, which values the diversity of people, experiences, and perspectives. Join Fish’s Silicon Valley team in our fast-paced Operations Department as an Office Services Coordinator.

How Will You Make a Difference?

• Log and distribute all incoming and outgoing mail, packages, deliveries and faxes. Weigh mail and affix appropriate postage. Package outbound shipments efficiently and economically to ensure safe delivery.
• Complete assigned copy, scanning, printing and binding projects. Restock office machines with paper on a daily basis. Ensure reprographics, office services and satellite supply stations are clean and organized at all times. Attend to all repairs and place service calls as needed.
• Keep track of kitchen and office supply inventory levels and place orders as needed.
• Monitor and maintain the conference rooms and visiting attorney offices in excellent condition.
• Ensure that all equipment is available and working in each room, trash is emptied as necessary, surfaces are clean and supplies are replenished as needed.
• Set up, test and prepare video conferencing equipment for meetings in a timely fashion, including WebEx meetings. Deliver and set up refreshments in advance of meeting. At end of meeting, break down equipment and clean rooms promptly.
• Work with the Receptionist to order and set up food for meetings; forward invoices as directed.
• Provide coverage for the Receptionist’s breaks, days off, etc. as needed.
• Work occasionally requires more than normally scheduled work hours to perform the essential duties of the position. Drop off mail at the end of each day, including couriered mail and packages.
• Coordinate shredding of materials, consolidating and ordering service as necessary.
• Order, set-up and clean for breakfast and lunch meetings.
• Supply conference rooms and visiting attorney offices.
• Contact service representative for equipment problems regarding fax machines, copiers, postage meter, coffee maker and water cooler.
• Maintain neat appearance of office common areas.

What Will You Bring to the Table?

• High school diploma or equivalent
• 1+ years office services experience, preferably in the professional services industry.
• Relies on instructions and pre-established guidelines to perform the functions of the job
• Ability to organize and prioritize numerous tasks and complete them under time constraints
• Ability to acquire and maintain a working knowledge of all software programs used in the department
• Interpersonal skills necessary in order to communicate and follow instruction effectively from a diverse group of attorneys, clients, and staff, communicate professionally by phone, and provide information with courtesy and tact.
• Ability to work in the Silicon Valley office 5 days a week is required

Why Fish?

When You Join Our Team, We Offer

• Competitive pay and discretionary bonus opportunities along with a rich benefits package, including comprehensive medical and dental coverage, generous paid time off, and tuition reimbursement
• Award-winning retirement and profit sharing plans with employer contribution
• A family-friendly atmosphere with back-up child care, as well as health and wellness initiatives
• A positive culture ranked as one of the best in the country in Vault’s 2026 law firm survey
• The pay range for this position varies by geographic market. Final compensation will be based on a variety of factors including education, experience, skills, professional background, overall qualifications, and location. In Silicon Valley, the estimated starting pay is $28.02 - $35.16 per hour (based on a 35-hour workweek), which is equivalent to $51,000 - $64,000 annually.

Our Commitment to Diversity

As a firm that serves the world’s greatest visionaries, we know that creativity and innovation are the result of seeing the world from multiple different perspectives. Having a diverse team enhances the quality of legal services we provide to our clients, sustains our standing as a premier IP law firm, and strengthens the fabric of our firm.