Office Services Coordinator

Starr Insurance; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

A leading insurance organization is seeking an Office Services Coordinator in New York. The role involves managing daily operations, overseeing office supplies, and ensuring a welcoming environment. Ideal candidates should possess strong communication and organizational skills and have previous office experience.

Qualifications

• Prior experience in office services or administrative support.
• Ability to work independently and across departments.
• Actively pursue training and certifications in areas related to office management.

Responsibilities

• Manage day-to-day office operations and vendor services.
• Handle incoming and outgoing mail and packages.
• Provide general administrative support and participate in special projects.

Skills

Organizational skills

Communication skills

Problem-solving skills

Multitasking skills

Education

Associate's degree or relevant experience

Tools

Microsoft Office Suite

Serraview

Workday

Job description

Join to apply for the Office Services Coordinator role at Starr Insurance

Join to apply for the Office Services Coordinator role at Starr Insurance

Starr Insurance Companies is a leading insurance and investment organization, providing commercial property and casualty insurance, including travel and accident coverage, to almost every imaginable business and industry in virtually every part of the world.

Cornelius Vander Starr established his first insurance company in Shanghai, China in 1919. Today, we are one of the world’s fastest growing insurance organizations, capable of writing in 128 countries on 6 continents.

The Office Services Coordinator is responsible for managing and supporting day-to-day office operations to ensure an efficient, organized, and welcoming work environment. This includes overseeing office supplies, coordinating facility and vendor services, supporting mailroom operations, setting up meetings, and providing general administrative assistance. The role demands excellent organizational, communication, and problem-solving skills.

Key Responsibilities:

Office & Facility Operations

• Ensure smooth execution of daily office operations and facility tasks.
• Manage general office and pantry inventories; place and receive orders (e.g., snacks, beverages, paper goods, printer supplies).
• Set up, maintain, and clean coffee stations and kitchen areas (AM/PM).
• Maintain clean common areas including lunchrooms, meeting spaces, and pantry.
• Generate & Manage Facility Service Request Tickets (resolve facility-related service requests i.e. Hot/Cold, Light bulb replacement, copier/MFD service calls, pantry vendor maintenance & etc).
• Coordinate conference room scheduling and setting up for meetings, events, and visitors.
• Open and prepare executive offices and shared spaces at the start of each day.
• Support lunch orders and set-up, including executive meals run when needed.
  
  

Mail & Package Management

• Handle incoming/outgoing USPS, FedEx, and UPS mail and packages, including certified mail and airbills.
• Deliver mail to postal service locations when required.
  
  

Administrative & Project Support

• Provide general administrative support such as filing, documentation, and vendor communications.
• Maintain visitor logs and greet/direct clients, vendors, and staff as needed.
• Update workspace assignments in Serraview and support office moves or furniture changes.
• Participate in special projects (e.g., SOP documentation, file / records management, additional duties as assigned).
• After-Hours work when required.
  
  

Professional Development:

• Actively pursue opportunities for training, certifications, and workshops related to office management, facilities operations, or administrative services.
  
  

Qualifications:

• Prior experience in office services, facilities coordination, or administrative support.
• Strong organizational and multitasking skills.
• Excellent interpersonal and communication skills.
• Ability to work independently and collaborate across departments.
• Proficient in Microsoft Office Suite and facility management platforms (e.g., Serraview, Workday).
  
  

Education:

Associate’s degree or relevant experience

Starr is an equal opportunity employer, which means we'll consider all suitably qualified applicants regardless of gender identity or expression, ethnic origin, nationality, religion or beliefs, age, sexual orientation, disability status or any other protected characteristic. We recruit and develop our people based on merit and we're committed to creating an inclusive environment for all employees. We offer first class training and development opportunities to all employees. Our aim is to grow our own talent and bring out the best in people.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Insurance, Financial Services, and Business Consulting and Services

Referrals increase your chances of interviewing at Starr Insurance by 2x

Sign in to set job alerts for “Office Services Coordinator” roles.

New York, NY $70,000.00-$75,000.00 3 days ago

New York, NY $65,000.00-$75,000.00 1 week ago

Administrative Assistant, Corporate Communications

Administrative Assistant for the Landlord Tenant Litigation Division

New York, NY $60,889.00-$70,022.00 2 months ago

Scheduling Coordinator II - FPA Access Center

New York, NY $100,000.00-$110,000.00 2 months ago

New York, NY $50,000.00-$65,000.00 2 weeks ago

Buildings Administrative Assistant- Central

New York, NY $42,000.00-$45,000.00 4 weeks ago

New York, NY $65,327.00-$93,324.00 14 hours ago

Administrative Assistant, Office of the CEO

New York, NY $61,200.00-$101,800.00 1 week ago

Receptionist, Atlantic House Men’s Shelter

New York, NY $75,000.00-$120,000.00 6 days ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.