Office Services Clerk

Greenberg Traurig; Miami (FL); On-site; USD 22,000 - 28,000; Full time

Job summary

Greenberg Traurig, LLP in Miami is seeking a dedicated Office Services Clerk for a temporary, full-time in‑office role. You will handle mail processing, large print, scanning, copying, stocking supplies, and assist with moves and conference room setup.

Schedule is 11:00 AM to 8:00 PM, Monday through Friday. This role reports to the Office Services Manager and supports day-to-day operations in a fast-paced, client‑focused environment.

Qualifications

• Minimum 3–5 years of office services experience, preferably in a law firm.
• Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook.
• Ability to lift/move up to 40 pounds and handle office equipment.
• Strong client service, communication, and organizational skills.

Responsibilities

• Processes incoming and outgoing mail.
• Handles internal mail delivery and pickup.
• Arranges for UPS and messenger services.
• Manages large print, scan, and copy jobs.
• Stocks printer supplies and orders office materials.
• Assists with office moves and conference room setup.
• Performs other general administrative duties as assigned.

Skills

Strong client service

Excellent organizational skills

Multitask under pressure

Self-starter

Lift up to 40 lbs

Copy/printing/mailing equipment

Tools

Windows OS

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation, along with the opportunity to work within an innovative and collaborative environment.

Join our Office Services Team as a Temporary Office Services Clerk located in our Miami office.

We are seeking a dedicated professional who thrives in a fast-paced, deadline-driven environment. The ideal candidate possesses strong organizational skills, attention to detail, and the ability to multitask while meeting deadlines. With a client-focused mindset and a proactive approach, you will play a critical role in ensuring seamless office operations. If you are someone who demonstrates initiative, adaptability, and strong problem-solving abilities, we invite you to join our team.

This temporary role will be based in our Miami office, with a full-time, in-office schedule. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Office Services Manager.

Position Summary:

The Office Services Clerk is responsible for handling general office tasks, including internal mail delivery, processing incoming and outgoing mail, arranging for UPS and messenger services, faxing, and managing large print, scan, and copy jobs. This position also assists with stocking supplies, office moves, and conference room setup.

Schedule: 11:00 AM - 8:00 PM, Monday through Friday.

Key Responsibilities:

• Processes incoming and outgoing mail.
• Handles all internal mail delivery and pick-up.
• Arranges for UPS and messenger services.
• Manages large print, scan, and copy jobs.
• Stocks paper at printer stations and order office supplies.
• Assists with office moves and conference room setup.
• Performs other general administrative duties as assigned.

Qualifications:

Skills & Competencies

• Strong client service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and work well under pressure in a fast-paced environment.
• Self-starter with the ability to work independently and as part of a team.
• Ability to lift/move containers or boxes up to 40 pounds and push carts.
• Competent working knowledge of copy, printing, binding, scanning, and mailing equipment.

Education & Prior Experience

• Minimum of 3-5 years prior office services experience, preferably in a law firm.
• Proficiency with Windows-based software and Microsoft Word, Excel, and Outlook required.

Technology

• Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required.
• Understanding of AI capabilities, limitations, and responsible use in a professional environment.
• Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Physical Requirements:

• While performing the duties of this job, the employee is occasionally required to move from their workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments.
• This position may also be sedentary and require the employee to sit for extended periods of time.
• Requires manual dexterity to use a phone, enter data into a computer, handle objects, and use office equipment.
• Requires physical mobility, including the ability to move frequently as needed for mail and supplies delivery or other similar tasks, ability to bend, lift, push, pull required; ability of handling heavy objects (40 lbs or less) and overhead reaching, as well as walk and stand for long periods of time.

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.