Office Services Associate

Aston Carter; United States; On-site; USD 18,000 - 26,000; Full time

Benefits offered by this job

Medical vision

401(k)

Life Insurance

Disability Insurance

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is hiring an Office Services Associate to support day-to-day office operations, mail and package handling, and vendor coordination in Lithia, FL. The role balances desk work with active, facility-wide tasks and requires hands-on participation in moves, space planning, and housekeeping.

The position is onsite for approximately 5,000 steps daily and involves attendance to conferences and office infrastructure. It is a one-year contract with competitive benefits for eligible staff.

Qualifications

• At least 6 months of customer service experience.
• At least 6 months of administrative support or clerical experience.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office for documentation and tracking.
• Ability to walk or stand about 50% of the day.
• Willingness to assist in multiple areas of the facility.

Responsibilities

• Process incoming/outgoing mail daily.
• Receive, track, and distribute packages.
• Coordinate courier services and mailroom records.
• Update floor plans and seating charts.
• Maintain employee directories and occupancy records.
• Support office moves and workstation assignments.
• Prepare vacated spaces and coordinate cleaning.
• Ensure workstations are ready with supplies/equipment.
• Monitor and replenish office supplies.
• Support copier/print center operations and supplies.
• Coordinate copier service requests to minimize downtime.
• Inspect conference rooms and report issues.
• Conduct daily facility inspections for cleanliness and safety.
• Serve as onsite contact for contractors and vendors.
• Communicate project status to stakeholders.
• Ensure work areas are left in good condition after work.

Skills

Customer service

Administrative support

Microsoft Office

Communication

Organization

Walk/stand 50%

Mailroom operations

Team collaboration

Tools

Microsoft Office

Job description

Job Title: Office Services Associate

Job Description

The Office Services Associate plays a key role in supporting daily office operations and ensuring the facility is organized, efficient, and ready for use. This position manages mail and package services, office supplies, conference rooms, workspace turnover, vendor coordination, and routine building inspections. It is ideal for someone who enjoys a mix of desk work and active, facility-wide responsibilities and prefers not to sit at a desk all day.

Responsibilities

• Process incoming and outgoing mail on a daily basis to ensure timely and accurate delivery.
• Receive, track, and distribute packages throughout the office in accordance with established procedures.
• Coordinate courier and carrier services, maintain mailbox assignments, and keep mailroom records up to date.
• Update floor plans and seating charts to reflect current occupancy and workstation assignments.
• Maintain employee directories, phone lists, and occupancy records to support accurate office information.
• Support office moves by coordinating workstation assignments and ensuring smooth transitions for employees.
• Clear and prepare vacated cubicles and offices, including coordinating cleaning and removal of abandoned items.
• Ensure workstations are fully ready and presentable for incoming employees, with necessary supplies and equipment in place.
• Monitor and replenish office supplies regularly to prevent shortages and maintain operational readiness.
• Order office supplies through approved vendors and maintain accurate inventory records.
• Support copier and print center operations by filling copier and printer paper and monitoring toner and consumables.
• Coordinate copier service requests and supply orders to minimize equipment downtime.
• Inspect conference rooms daily to verify that chairs, supplies, and room setups meet standards.
• Report technology or maintenance issues in conference rooms promptly to the appropriate teams.
• Conduct daily facility inspections by walking all floors to identify clutter, improperly stored materials, and housekeeping concerns.
• Report safety and maintenance issues identified during inspections to ensure a safe and professional environment.
• Serve as the onsite point of contact for contractors when needed, coordinating their access and work locations.
• Monitor vendor and contractor activities and communicate project status updates to relevant stakeholders.
• Ensure all work areas affected by vendor or contractor activity are left in clean, safe, and professional condition upon completion of work.
• Provide general administrative and clerical support to office services as required.
• Deliver courteous, professional customer service to employees and visitors seeking office services support.
• Assist willingly in multiple areas of the facility based on operational needs.

Essential Skills

• At least 6 months of customer service experience, demonstrating a professional and helpful approach to internal and external customers.
• At least 6 months of administrative support or clerical experience in an office or similar environment.
• Strong customer service skills with the ability to communicate clearly and courteously.
• Good organizational skills, including the ability to manage multiple tasks and maintain accurate records.
• Comfort working in a role that requires walking or standing approximately 50% of the day.
• Proficiency with Microsoft Office applications for basic documentation, tracking, and communication.
• Ability to handle mailroom operations, including mail and package processing and record keeping.
• Willingness to assist in multiple areas of the facility and adapt to changing priorities.

Additional Skills & Qualifications

• Experience in mailroom operations or office services is beneficial.
• Familiarity with corporate office environments and facility procedures is an advantage.
• Attention to detail when updating floor plans, directories, and occupancy records.
• Ability to work independently while also collaborating effectively with office services colleagues.
• Comfort performing regular facility walks and inspections, including tracking and reporting issues.
• Interest in a role that combines administrative tasks with physical activity and movement throughout the building.

Work Environment

This is an onsite, office-based role working primarily in the mailroom and office services area within a corporate location. The position involves approximately 50% of the time at a desk handling administrative and coordination tasks, and 50% walking throughout the facility to conduct floor walks, inspections, and service-related activities. The associate typically performs floor walks twice per day, averaging around 5,000 steps daily. The work environment is professional, with close collaboration with the office services team and regular interaction with employees, vendors, and contractors. The role is offered as a one-year contract and suits individuals who prefer an active workday rather than sitting at a desk full time.

Job Type & Location

This is a Contract position based out of Lithia, FL.

Pay and Benefits

The pay range for this position is $16.00 - $16.00/hr.

Eligibility requirements apply to some benefits and may depend on your jobclassification and length of employment. Benefits are subject to change and may besubject to specific elections, plan, or program terms. If eligible, the benefitsavailable for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lithia,FL.

Application Deadline

This position is anticipated to close on Aug 14, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.