Office Services Assistant: P&P District #6 Suffolk #P0622

Virginia Department of Corrections; Suffolk (VA); On-site; USD 35,000 - 46,000; Full time

Job summary

Virginia Department of Corrections is seeking an Office Services Assistant for P&P District #6 Suffolk to provide clerical and administrative support. The role entails keying reports, data entry, file maintenance, greeting visitors, and assisting callers in a busy Suffolk office.

Candidates will perform keyboarding tasks, enter data in agency systems and support fiscal processes, with a focus on accuracy and reliability in a confidential environment.

Qualifications

• Keyboarding skills, attention to details, ability to research, proofreading ability.
• Dependable; ability to work efficiently in a large office; accuracy essential.

Responsibilities

• Provides clerical and administrative support to Probation and Parole Services’ staff by keying reports and correspondence from draft, maintaining files, greeting and assisting visitors and callers.
• Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Skills

Keyboarding

Attention to detail

Proofreading

Research ability

Customer service

Education

Post-secondary courses in office administration or related field

Tools

MS Office

Data entry system

Job description

Title: Office Services Assistant: P&P District #6 Suffolk #P0622

State Role Title:Admin and Office Spec II

Hiring Range: $35,280.00 - $45,705.00

Pay Band: 2

Agency: Dept of Corr - Central Admin

Location:Suffolk P&P

Agency Website:www.vadoc.virginia.gov

Recruitment Type: General Public - G

Job Duties

Provides clerical and administrative support to Probation and Parole Services’ staff by keying reports and correspondence from draft, maintaining files, greeting, and assisting visitors and callers. Performs keyboarding duties, entering data in agency data systems and fiscal support duties.

Minimum Qualifications

Keyboarding skills, attention to details, ability to research, proofreading ability; dependable; ability to work efficiently in a large office, accuracy essential, ability to meet deadlines. Due to highly confidential nature of work a police record check is conducted on applicants before employment.

Additional Considerations

Experience providing administrative support to include data entry, filing, and other related administrative duties in a professional setting. Recent experience providing customer service in a professional setting. Experience using MS Office applications. Recent experience using all office equipment in addition to computers and the use of multi-line telephones. post-secondary courses in office administration or training or experience in a related field. Experience with case-management database or an automated database other than MS Office. Administrative experience in a criminal justice, court, or law office setting.

Contact Information

Name: Human Resources

Phone: 804 - 910 -7937

Email: EMAILED APPLICATIONS/RÉSUMÉS / WILL NOT BE ACCEPTED FOR THIS POSITION

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

VADOC is an EEO employer and is committed to supporting workforce diversity, equitable opportunities and inclusivity. Reasonable accommodations are available upon request.

VADOC values our Veterans and encourages all to apply and receive preference in the hiring process. AmeriCorps, Peace Corps, and other nation service alumni are also encouraged to apply.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.