Administrative Assistant (OA).

Defense Logistics Agency; Bremerton (WA); On-site; USD 52,000 - 78,000; Full time

Job summary

Defense Logistics Agency is seeking an Administrative Assistant (OA) to support document preparation, records management, and office operations in a fast-paced environment. You will handle newsletters, reports and manuals, manage TRMS indexing, and ensure accuracy of scanned records.

The role requires 40 wpm typing, proficiency with MS Office, and ability to work in a structured government setting on first shift (7:00 AM–3:30 PM), Monday to Friday, in Bremerton, WA.

Qualifications

• Specialized Experience: file/records management guidelines and processes.
• Manage a suspense tracking system and meet deadlines.
• Maintenance of office equipment (computers, copy, fax).
• Typing proficiency: at least 40 words per minute.

Responsibilities

• Prepare newsletters, brochures, flyers, reports, briefings and manuals.
• Maintain document libraries and ensure accessibility of official records.
• Use MS Word, Excel, PowerPoint and scanning system to process pages.
• Receive calls, greet visitors, ascertain nature of calls/visits.
• Order office supplies using a Government Purchase Card (GPC).
• Index scanned documents in TRMS for retrievability.
• Quality-control reviews of scanned images and indexed records.

Skills

Typing 40 wpm

Record management

Office administration

Tools

MS Word

Excel

PowerPoint

TRMS

Scanning system

Job description

Duties

• As an Administrative Assistant (OA), you will be responsible for the following duties:
• Prepare a variety of documents, i.e. newsletters, brochures, flyers, reports, briefings and manuals.
• Maintain and manage a document library’s (hard copy or electronic file) integrity, accuracy, organization and accessibility of official records throughout the scanning and filing process in accordance with Record Management regulations and procedures
• Utilize various office automation software packages including word processing, briefing charts, spreadsheets, databases, e.g. MS Word, Excel, PowerPoint, and a custom scanning system to process thousands of pages daily.
• Receive telephone calls, greet visitors and ascertain the nature of the calls or visits.
• Order office supplied using a Government Purchase Card (GPC).
• Performs manual indexing of scanned documents in the Total Records Management System (TRMS) to ensure records are accurately categorized, retrievable, and searchable.
• Conducts quality-control reviews of scanned images and indexed records to identify and correct errors before finalizing records in TRMS.

Conditions of employment

• Must be a U.S. citizen
• Tour of Duty: 1st shift, set schedule, 7am to 3:30pm, Monday through Friday
• Security Requirements: Non-Critical Sensitive with Confidential Access
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Non-Exempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: Yes
• Pre-Employment Physical: Not Required
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
• Office Automation (OA): Must be able to type 40 words per minute.

Qualifications

• Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position, and that is typically in or related to the position to be filled. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military or private sector. Applicants must meet eligibility requirements including minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes:
• Identify correct guidelines and processes for file and records system management.
• Manage a suspense tracking system and ensures deadlines are met.
• Responsible for maintenance of office equipment (computers, copy and fax machines).
• Type Proficiency Requirement: Must be able to type at least 40 words per minute.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Substitution of education may not be used in lieu of specialized experience for this grade level.

Additional information

• 302.106, DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R. 1194).

Reemployed Annuitants

This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at:

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug‑free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre‑employment, reasonable suspicion, post‑accident, and random drug testing.
Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six‑month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a \"Drug Test Statement of Understanding\" if you are selected for this position.
The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.
ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is illegal.

Additional guidance on writing a federal resume can be found at:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full‑time, part‑time or intermittent. Contact the hiring agency for more information on the specific benefits offered.