Office Services and Hospitality Coordinator

Polsinelli; Los Angeles (CA); On-site; USD 62,000 - 68,000; Full time

Benefits offered by this job

Paid time off

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Polsinelli is hiring an Office Services and Hospitality Coordinator for the Los Angeles, CA office. The role is full-time on-site, focusing on mail, deliveries, copier support, meeting setups, and general office operations.

Ideal candidates have 2+ years in office services/hospitality/reception, strong Microsoft Office skills, and excellent communication. The department emphasizes professional, courteous service in a law-firm environment.

Qualifications

• 2+ years of experience in office services, hospitality, and reception; law firm experience preferred.
• Proficiency in Word, Excel, PowerPoint, and Outlook; proficiency in other firm systems as needed.
• Outgoing, courteous, professional, and dependable with excellent people and communication skills.

Responsibilities

• Adhere to firm processes and policies as directed by Office Administrator and Supervisors.
• Coordinate delivery of USPS mail to and from post office.
• Receive, record, and distribute parcels; manage inter-office mail.
• Meter outgoing mail and parcels; prepare and coordinate Federal Express/UPS shipments.
• Set up visiting attorney offices with supplies and clean up as needed.
• Provide support for meetings and beverage service for clients and meetings.
• Maintain conference rooms, reception areas, kitchens, and other common areas.

Skills

Communication skills

Customer service

Team player

Detail oriented

Tools

Microsoft Office

Job description

Job Details

Posting Details

Posted on September 2, 2026

Locations

• Los Angeles, CA 90067, USA
• On-site
• Operations
• Full-Time
• Requisition #: OFFIC001654

Description

At Polsinelli,What a Law Firm Should Be is not just our tagline, it is what we live every day. We strive to create an environment where our team members are encouraged to bring their creativity and professional passions into the workplace so that they can thrive. Are you a people person who has a keen eye for detail, thrives in a professional environment and wants to be part of a dynamic team? We have the perfect role for an engaging professional like you!

Polsinelli immediately seeks a candidate to fill a full-time position as a Office Services and Hospitality Coordinator role in the Los Angeles office.

CORE RESPONSIBILITIES

• Adhere to Firm processes and policies as directed by Office Administrator, Supervisors, Managers, and documented Standard Operating Procedures
• Coordinate delivery of USPS mail to and from post office
• Receive, record, and distribute parcels using appropriate equipment
• Distribute U.S. mail, newspapers/periodicals; sort inter-office and intra-office mail for delivery
• Meter outgoing U.S. mail, including certified mailers and parcels
• Prepare Federal Express/UPS, including inter-office mail and packages; coordinate delivery with appropriate vendor
• Prepare and handle local deliveries, maintaining pick-up locations for regular couriers and court runners
• Estimate time and resources required for each project and prioritize by importance; coordinate appropriately
• Perform copy functions (color and black/white), coordinate with outside copy vendors as necessary and appropriate
• Produce large document print and scanning jobs and oversize/wide format copy as required
• Provide assistance and information to casual users regarding walk-up copier function
• Provide first-touch response; troubleshoot and repair equipment problems, including copiers, printers, and minor machine repairs that may arise
• Route incoming faxes
• Maintain appropriate levels of office supplies in centralized locations throughout the office (printers, copiers, stock/supply rooms)
• Set up visiting attorney offices with supplies and clean up as needed
• Inventory and inspect AEDs monthly
• Review Meeting Room Manager and/or other technology used every 30 minutes (at minimum) to ensure conference rooms are set up appropriately
• Handle beverage service for clients, guests, and department meetings, including set-up, regular refreshing of hospitality items, and cleanup
• Place orders for food for internal meetings, including department/practice group meetings
• Provide support to marketing for firm/marketing sponsored functions, including special after-hours events (i.e. set up, clean up, caterer coordination/access, etc.)
• Maintain neat and organized conference rooms, reception areas, visiting attorney offices, kitchens, restrooms, and other common areas as designated
• Maintain proper supplies in kitchens, galleys, coffee areas, conference rooms, and lobbies where appropriate
• Be ready to assist as the main back-up for reception
• Other duties as assigned

REQUIREMENTS

• 2+ years of experience working in office services, hospitality, and reception. Experience working in a law firm preferred.
• Proficiency in Microsoft programs Word, Excel, PowerPoint, and Outlook; proficiency in other firm systems as needed
• Candidates must be outgoing, courteous, professional, and dependable. Must also have excellent people and communication skills.

The budgeted salary range for this position is $62,000 - $68,000.

As part of full-time employment associated with this position, Polsinelli PC offers the following benefits: Paid time off, sick time off, a referral program, medical insurance and benefits, dental insurance, vision insurance, life insurance, AD&D insurance, ID Theft insurance, long-term disability benefits, short-term disability benefits, Parking/Transit reimbursement (varies depending on location), 401(k) benefits, and employee assistance benefits.

Polsinelli PC is an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other characteristic protected by law.

Qualifications

Behaviors

• Team Player : Works well as a member of a group
• Loyal : Shows firm and constant support to a cause
• Detail Oriented : Capable of carrying out a given task with all details necessary to get the task done well
• Dedicated : Devoted to a task or purpose with loyalty or integrity

Motivations

• Self-Starter : Inspired to perform without outside help
• Flexibility : Inspired to perform well when granted the ability to set your own schedule and goals
• Ability to Make an Impact : Inspired to perform well by the ability to contribute to the success of a project or the organization

Experience

Required

2 years: Experience working in office services, hospitality, and reception. Experience working in a law firm preferred.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.