Office Services and Hospitality Clerk

Seyfarth Shaw LLP; Sacramento (CA); On-site; USD 52,000 - 59,000; Full time

Job summary

Seyfarth is hiring an Office Services & Hospitality Clerk in Sacramento. You will report to the Office Administrator and provide essential support to a high-performing team of attorneys and staff.

Responsibilities include handling mail, supplies, hospitality, invoices, events, and receptionist coverage. The role requires a high school diploma and at least two years in an office environment, with strong computer skills and a customer-service focus.

Qualifications

• High school diploma or equivalent.
• Minimum of two years in an office environment, preferably in office services or hospitality.
• Strong computer skills and knowledge of Microsoft Office Suite applications.
• Excellent organization and attention to detail.
• Strong customer service orientation and effective communication skills.
• Ability to work independently and as part of a team.
• Ability to manage time and prioritize to meet deadlines.
• Ability to use good judgment, work well under pressure and adapt to change.

Responsibilities

• Process daily photocopying and scanning requests both internal and with outside vendors.
• Sort, scan, and distribute incoming mail and deliveries; prepare FedEx packages.
• Maintain stock of office and facility supplies and ensure shared rooms are stocked.
• Manage records and coordinate processing of invoices for supplies and facilities.
• Handle hospitality duties for office events, meals, and conference room setups.
• Coordinate repairs and replacements for equipment, furniture, and facilities.
• Assist with administrative projects and document management.
• Plan and coordinate internal and external office events and conference room scheduling.
• Provide back-up receptionist coverage and greet visitors.

Skills

Office software

Attention to detail

Customer service

Teamwork

Time management

Decision making under pressure

Education

High school diploma or equivalent

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you’ll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As the Office Services & Hospitality Clerk, you will report to the Office Administrator and provide critical support to a high performing team of attorneys and staff. In this role you are responsible for various office support duties, and handling other administrative and hospitality tasks as needed.

The Day-To-Day

On any given day, you will be working with your colleagues on a variety of requests. You will:

• Process daily photocopy and scan requests, both internally and working with outside vendors as needed.
• Sort, scan, and electronically distribute incoming mail and deliveries. Prepare FedEx packages.
• Maintain stock of office and facility supplies (paper, kitchen supplies, coffee, etc.) ensuring that all shared rooms are stocked adequately at all times. Maintain inventory of existing supplies.
• Maintain good business relationships with all pertinent supply and service vendors. Maintain records and coordinate the processing of general invoices for supplies, equipment, and facilities.
• Handle Hospitality duties for the office including ordering and setting up food for various office events, lunch runs, and cleaning up conference rooms.
• Coordinate repairs and replacements for equipment, furniture, and facilities.
• Responsibility for the facility, including upkeep and maintenance programs and working with building management; order and manage parking passes.
• Assist with various administrative projects including uploading and saving documents in electronic document management system.
• Assist in planning and coordinating internal and external office events and conference room scheduling.
• Back up reception coverage; assist with greeting visitors and parking validation
• Other duties and projects as assigned.

You Have

• A high school diploma or equivalent.
• Minimum of two years of experience in an office environment, preferably in in office services or hospitality.
• Strong computer skills and knowledge of Microsoft Office Suite applications
• Organization, attention to detail and problem solving skills required.
• Strong customer service orientation and effective communication skills.
• Ability to work independently and as part of a team.
• Ability to effectively manage time and prioritize work in order to meet competing deadlines.
• Ability to use good judgment, work well under pressure and be flexible to a changing work environment.

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

Pursuant to the Fair Chance Initiative for Hiring Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

The salary range for this role is $52,000 to $59,000 annually, which is based on a 40-hour work week. This range is only applicable for jobs to be performed in Sacramento. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

This position is based in Sacramento, CA 95814