Office Services & Admin Support Specialist

Jewish Child Care Association (JCCA); New York (NY); On-site; USD 45,000 - 50,000; Full time

Job summary

Jewish Child Care Association (JCCA) in New York, NY is seeking an Office Assistant to provide high‑level administrative support and customer service to staff and clients. You will help maintain a clean, functional office space, handle multiple administrative tasks, and back up Receptionists as needed.

The role requires a High School Diploma, 2+ years of related experience, and strong skills in Outlook, Word, and Excel.

Qualifications

• High School Diploma required; Associate degree preferred.
• Minimum of two years of related work experience.
• Ability to stay focused, efficient and effective in managing multiple priorities.
• Proven ability to work independently with little direction to achieve accomplishments.
• Must be able to maintain confidential information.
• Ability to communicate effectively with all levels of staff.
• Strong customer service and organizational skills.
• Must possess a valid driver’s license

Responsibilities

• Contributing to office operations including supply and inventory oversight, mail services, maintaining a filing system and archiving documents.
• Serve as back up support to Receptionists in the Bronx office. Support includes welcoming and directing guests, answering and directing calls, responding to inquiries from clients and staff and meeting support.
• Assist with onboarding and off boarding of staff including key management, collecting equipment and preparing offices for new staff.
• Make certain office equipment and facilities are properly maintained; contact appropriate vendors to troubleshoot or resolve service-related issues. Follow-up as necessary.
• Create and submit Purchase Order Requisitions for supply orders. Support purchasing process by creating POs, signing for shipments, scanning and submitting proof of delivery and processing invoices for payment.
• Assist with vehicles including fleet procedures, maintenance and staff authorization.
• Meeting and event support that may include room setup, placing catering orders and running errands for supplies, etc.
• Performs other duties and assists with special projects as requested.

Skills

Customer service

Time management

Communication

Education

High School Diploma

Tools

Outlook

Word

Excel

Job description

Jewish Child Care Association (JCCA) in New York, NY is seeking an Office Assistant to provide high‑level administrative support and customer service to staff and clients. You will help maintain a clean, functional office space, handle multiple administrative tasks, and back up Receptionists as needed.

The role requires a High School Diploma, 2+ years of related experience, and strong skills in Outlook, Word, and Excel.