OFFICE SECRETARY III

State of Maryland; Maryland; On-site; USD 42,000 - 54,000; Full time

Job summary

Maryland Department of Labor in Maryland is seeking an Office Secretary III to support the Division of Workforce Development and Adult Learning at MCI-Hagerstown. You will provide confidential clerical support, maintain records, prepare reports, and assist staff with scheduling and communications.

The role emphasizes accuracy, data entry, and teamwork in a correctional education program, with benefits including health coverage, pension, and paid time off.

Qualifications

• Must have high school diploma or equivalent.
• Three years of secretarial/clerical experience with typing duties.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Develop and maintain confidential files on students, transfers, and related records.
• Answer calls and greet visitors, exercising discretion and tact.
• Prepare and disseminate daily student information, schedules, and location changes.
• Collect, verify, and maintain statistical data used in reports.
• Secure quotes, draft requisitions, monthly reports, and inventory of office/school supplies.

Skills

Typing

Attention to detail

Communication skills

Education

High School diploma or GED

Tools

Microsoft Office

Google Workspace

Job description

Introduction

Maryland Department of Labor is currently accepting applications from qualified candidates for an Office Secretary III within the Division of Workforce Development and Adult Learning. As a member of team Labor, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

ASTD10

LOCATION OF POSITION

Maryland Correctional Institute - Hagerstown (MCI-H)

18601 Roxbury Road

Hagerstown, MD 21746

Main Purpose of Job

To provide secretarial and administrative services for the correctional education program located at Maryland Correctional Institute of Hagerstown.

POSITION DUTIES

• Develop and maintain confidential files on student (including transfers), referrals, promotions, removals, records, schedules, and graduations. Update records on school database for monthly report accuracy. Enter, update, verify and retrieve data using computer data base or spreadsheet software applications.
• Receives telephone calls and visitors, exercising good judgment, courtesy, tact., and discretion in handling information, answering routine inquires, and conveying messages to staff when required.
• Prepare and disseminate daily student information on location changes and status as well as schedules; Opens, sorts, reads and distributes incoming correspondence.
• Collect, examine, verify and maintain statistical data used in reports
• Secure quotes, draft and type requisition forms, monthly reports, inventory office and school supplies and other material; Performs other related duties.

Minimum Qualifications

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes

• Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
• Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
• Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Desired Or Preferred Qualifications

• At least one year of experience using Microsoft Office and Google Workspace applications.
• At least one year of experience providing effective written and verbal communication in a professional setting.
• At least one year of experience managing multiple task, priorities, and deadlines simultaneously.
• At least one year of experience coordinating schedules, appointments, meetings, or related administrative activities.

Special Requirements

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

For Positions That Require a Bachelor's/master's Degree, Etc.

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted before hire. For further information, you may call International Consultants of Delaware, Inc. [phone] or World Education Services Inc. 1-800-932-3897 or (202) 331-231-2925.

Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.