Office Secretary

Technique Roofing Systems LLC; Helena (OH); On-site; USD 50,000 - 60,000; Full time

Job summary

Technique Roofing Systems LLC in Helena, OH is seeking an Office Secretary to support the office with registrations, billing, and scheduling. The role covers accounts receivable, collections, accounts payable, and interview coordination, with a focus on organization and ownership of tasks.

Candidates should be comfortable handling confidential information, have strong communication skills, and be proficient in Microsoft Office.

Qualifications

• 2+ years of experience in an administrative, secretarial, or office support role.
• Experience with accounts receivable, collections, or accounts payable.
• Strong organizational and multitasking skills with the ability to manage deadlines.
• Excellent written and verbal communication and customer service skills.

Responsibilities

• Contractor registrations & licensing across cities, counties, and states.
• Accounts receivable & collections follow-up and aging management.
• Accounts payable processing, PO matching, and vendor inquiries.
• Office operations: phones, visitors, data entry, scheduling.

Skills

Administrative experience

AR & Collections

Multitasking

Microsoft Office

Tools

Sage Intacct

Job description

Technique Roofing is a commercial roofing contractor delivering high-quality roofing, repair, restoration, and maintenance solutions for commercial and industrial facilities. With expertise across a wide range of roofing systems, our team provides dependable service, technical knowledge, and tailored solutions designed to maximize roof performance and protect long-term building assets. We work closely with customers to deliver responsive support, quality workmanship, and efficient project execution across every stage of the roofing lifecycle. We are always looking for motivated professionals who want to grow their careers while contributing to a team focused on delivering exceptional results.

Position Summary

The Office Secretary serves as the administrative backbone of the Technique Roofing Systems office in Helena, OH. This is a new role created to support our growth, covering accounts receivable and collections, contractor registrations, permit pulling, accounts payable, and interview coordination. The ideal candidate is highly organized, comfortable juggling multiple deadlines, and eager to take ownership of the office. The role can be tailored to the strengths of the right person. Roofing knowledge is helpful but not required

Key Responsibilities

Contractor Registration & Licensing

• Complete and renew contractor registrations and licenses across cities, counties, and states
• Track registration and license expiration dates to keep the company in good standing
• Maintain insurance certificates, bonds, and compliance documents for bids and projects
• Respond to customer and general contractor requests for compliance paperwork
• Prepare and submit permit applications for roofing projects
• Coordinate with Project Managers to gather project details and required documents
• Track permit status through approval, inspection, and closeout
• Keep organized digital records of all permits by project

Accounts Receivable & Collections

• Reach out to customers by phone and email to follow up on open and past due invoices
• Track aging reports and keep collection notes current in Sage Intacct
• Post customer payments and reconcile accounts accurately
• Work with Project Managers to resolve billing questions and disputes quickly

Accounts Payable

• Enter and process vendor invoices, matching them to purchase orders and receipts
• Code invoices to the correct jobs and accounts in Sage Intacct
• Assist with weekly payment runs and resolve vendor billing questions
• Support month end close and reconciliations as needed

Office Operations

• Answer phones, greet visitors, and route calls and requests to the right team member
• Keep CenterPoint up to date with accurate job, customer, and vendor data (training provided)
• Collect interview paperwork and help schedule candidate interviews
• Order office supplies and support leadership and Project Managers with scheduling, data entry, and other administrative tasks as needed

Qualifications

Required

• 2+ years of experience in an administrative, secretarial, or office support role
• Experience with accounts receivable, collections, or accounts payable
• Strong organizational and multitasking skills with the ability to manage deadlines
• Excellent written and verbal communication and customer service skills
• Ability to handle confidential information with discretion
• Proficiency in Microsoft Office (Excel, Outlook, Word)

Preferred

• Experience with Sage Intacct
• Experience pulling permits or managing contractor registrations
• Background in construction, roofing, or the trades
• Experience working in a paperless office environment
• Bilingual (English/Spanish) a plus

Final compensation will be based on experience, skills, and location.

US Pay Range

$50,000 - $60,000 USD

Thank you for considering a career with Technique Roofing.We believe great teams are built on diverse perspectives. We are proud to be an equal opportunity employer and consider all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.We invest in our people and provide competitive pay, benefits, and a supportive work environment where your skills and contributions matter.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Technique Roofing’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A \"disabled veteran\" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A \"recently separated veteran\" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An \"active duty wartime or campaign badge veteran\" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An \"Armed forces service medal veteran\" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.