Office Project Manager

Tech9; Pasadena (CA); On-site; USD 60,000 - 90,000; Full time

Benefits offered by this job

Health insurance

401(k) with employer matching

Paid holidays & PTO

Paid birthday off

Ongoing training

Team lunches and company events

Job summary

AirTech HVAC is seeking an organized Office Project Manager to keep installation projects on track from Sold to completion in the San Gabriel Valley area. You will coordinate between customers, installers, sales, vendors, and internal teams to ensure smooth communication and timely execution.

Ideal candidates have 2+ years in project management and customer service, with strong organizational skills and the ability to multitask under pressure.

Qualifications

• Proven experience in coordinating multiple moving parts in projects.
• Strong communication across customers, installers, and internal teams.
• Ability to stay organized with competing priorities in a fast-paced environment.

Responsibilities

• Schedule and confirm installation appointments.
• Coordinate communication between customers, installers, sales, vendors, and internal teams.
• Manage calendars and keep project milestones visible to stakeholders.
• Order equipment and coordinate services for installations.
• Prepare invoices, permits, and job documentation for each project.
• Collect installation payments and ensure timely cash collection.
• Resolve scheduling issues to keep projects on track.
• Provide backup support to the Call Center and handle overflow calls.

Skills

Project management

Customer service

Communication

Organizational skills

Multitasking

Calm under pressure

Problem solving

Map-reading

Job description

Office Project ManagerAre you organized, driven, and great under pressure? Do you want a career with a growing company where your work actually matters and there’s room to move up?AirTech HVAC is looking for an Office Project Manager to join our growing team.This is a key role responsible for keeping projects organized, on schedule, and moving from sold job to completion.If you’re someone who takes ownership, communicates well, and thrives in a fast-paced environment, we want to hear from you.WHY AIRTECH?At AirTech, we believe in taking care of our customers and our people. We invest in our employees, provide ongoing training, and create opportunities for those who want to grow.We’re growing, and that means opportunity.WHAT'S IN IT FOR YOU?Health insurance401(k) with employer matchingPaid holidays & PTOPaid birthday offOngoing training & professional developmentPerformance incentivesTeam lunches, games & company eventsOpportunities for advancementWHAT YOU'LL DOSchedule and confirm installation appointmentsCoordinate communication between customers, installers, sales, vendors, and internal teamsManage calendarsOrder equipment and coordinate servicesPrepare invoices, permits, and job documentationCollect installation paymentsResolve scheduling issues and keep projects on trackProvide backup support to the Call Center and assist with overflow callsWHAT WE'RE LOOKING FOR2+ years of project management experience2+ years of customer service experience preferredStrong communication and organizational skillsAbility to multitask in a high-volume environmentCalm under pressure with strong attention to detailStrong problem-solving skills and initiativeKnowledge of the San Gabriel Valley or strong map-reading skillsPositive, team-first attitudeAbility to pass a background checkJOIN A TEAM THAT'S GOING PLACESAirTech HVAC has been serving the San Gabriel Valley and surrounding communities since 1988.We’re a second-generation, family-owned company built on doing things the right way; taking care of our customers, taking care of our people, and never settling for average.If you’re ready to grow, take ownership, and be part of a team that is going somewhere, apply today.Let’s talk about your future at AirTech.E04JI800rkcr409cw6l