Office Professional - Scheduling

Ann Arbor Public Schools; Ann Arbor (MI); On-site; USD 32,000 - 42,000; Full time

Job summary

Ann Arbor Public Schools in Ann Arbor, MI, seeks an Office Professional/ Scheduling at Pioneer High School to manage course scheduling, data entry, and daily office tasks.

The position requires a high school diploma with training, 3–5 years of experience, and proficiency with word processing, spreadsheets, and database software; report to the Building Principal; 12-month appointment.

Qualifications

• High school graduate with additional training.
• 3–5 years of previous experience.
• Experience with word processing, spreadsheets and database software.

Responsibilities

• Meet with other schools for Scheduling Timeline.
• Develop/maintain the Course Request Guides.
• Create course sections as appropriately determined by the Dean and District staffing.
• Pre-schedule students in PowerSchool.
• Build the Master Schedule in PowerSchool.
• Keep track of all Community staff members and room assignments if assigned a room.
• Print requested reports related to the Master Schedule by the deans, counselors and department chairs.
• Provide training/assistance in PowerSchool.
• Enter student counts for each course by grade in a spreadsheet for staffing purposes.
• Work with the counselors and assist with course overrides.
• Keep track of new and departing staff in the form of a report and in PowerSchool.
• Communicate, as needed, with PowerSchool support personnel at Balas.
• Seek further professional growth and development through available training.
• Attend Administrative, Counseling, or Department Chair Meetings when scheduling is on the agenda.
• Assist with Count Day- Student Accounting and follow-up.
• Answer routine telephone inquiries for the Community Resource (CR) department and the Assistant Dean.
• Create new CR courses in PowerSchool, as needed and manually add them to student schedules.
• Work with CR department chair to coordinate CR contract caseloads and reports needed.

Skills

Word processing

Spreadsheets

Database software

Education

High school diploma with additional training

Tools

Word processing software

Spreadsheet software

Database software

Job description

POSITION TITLE: Office Professional/ Scheduling

FTE: 1.0

POSITION LOCATION: Pioneer High School

SALARY: Cat. Z, 12 month, AAEA/OP Salary Schedule

REPORTING RELATIONSHIP: Building Principal

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The following is a list of qualifications for the position, any one of which may be waived by the Board in exercising its prerogative to determine qualifications.

EDUCATION AND EXPERIENCE:

• High school graduate with additional training.
• 3-5 year of previous experience
• Experience with word processing, spreadsheets and database software.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Scheduling:

• Meet with other schools for Scheduling Timeline.
• Develop/maintain the Course Request Guides.
• Create course sections as appropriately determined by the Dean and District staffing.
• Pre-schedule students in PowerSchool.
• Build the Master Schedule in PowerSchool.
• Keep track of all Community staff members and room assignments if assigned a room.
• Print requested reports related to the Master Schedule by the deans, counselors and department chairs.
• Provide training/assistance in PowerSchool.
• Enter student counts for each course by grade in a spreadsheet for staffing purposes.
• Work with the counselors and assist with course overrides.
• Keep track of new and departing staff in the form of a report and in PowerSchool.
• Communicate, as needed, with PowerSchool support personnel at Balas.
• Seek further professional growth and development through available training.
• Attend Administrative, Counseling, or Department Chair Meetings when scheduling is on the agenda.
• Assist with Count Day- Student Accounting and follow-up. (original said "responsible for count day")
• Answer routine telephone inquiries for the Community Resource (CR) department and the Assistant Dean.
• Create new CR courses in PowerSchool, as needed and manually add them to student schedules.
• Work with CR department chair to coordinate CR contract caseloads and reports needed.

Regular and reliable attendance is an essential function of the job.

Other duties as assigned.

LANGUAGE SKILLS:

Read, analyze, and interpret professional journals, technical procedures, or governmental regulations

Communicate effectively and present information both in oral and in written form

REASONING ABILITY:

Define problems, collect data, establish facts, and draw valid conclusions.

Interpret an extensive variety of statistical information and data related to student achievement.

OTHER SKILLS and ABILITIES:

Interact with public and other staff as required.

Apply knowledge of current replicated research and techniques related to sensory issues.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, walk, bend, sit and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee will occasionally be required to push up to 25 lbs and must be able to lift and/or move up to 50lbs, such as boxes of textbooks. Specific vision abilities required by this job include close vision, distance vision, and depth perception.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate to loud.

Ann Arbor Public Schools is committed to a diverse and inclusive workplace. Ann Arbor Public Schools is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.