Associate Principals Secretary

Cedar Rapids Community School District; Cedar Rapids (IA); On-site; USD 32,000 - 42,000; Full time

Job summary

Cedar Rapids Community School District is seeking a dedicated school secretary to support the principal and associate principals. The role includes maintaining files, handling payroll paperwork, and coordinating with parents and staff to ensure smooth daily operations.

The position requires strong computer skills (Excel/Word), excellent communication, and the ability to work with a diverse school community. 12-month, 8-hour days, ASAP start.

Qualifications

• Knowledge of word processing, database, spreadsheets and e-mail.
• Good oral and written communication skills.
• Ability to prioritize, organize and take initiative.

Responsibilities

• Provide secretarial services to the principal and associate principals.
• Establish and maintain files for the principal and school office.
• Interact positively with parents, volunteers, visitors, students and staff.
• Maintain school displays and supervise students in the office area.
• Prepare district and state reports; manage payroll and substitutes paperwork.
• Assist staff with keys, time requests, short-term contracts, etc.

Skills

Communication skills

Typing

Organizational skills

Ability to work without supervision

Customer service

Tools

Excel

Word

Job description

PRINCIPAL DUTIES

• Provide secretarial services to the principal and associate principals.
• Establish and maintain files for the principal and school office.
• Interact positively on a daily basis with parents, volunteers, visitors, students and staff, providing excellent customer service.
• Maintain school displays.
• Supervise students in the office area.
• Prepare necessary district and state reports.
• Keep deadlines.
• Handle paperwork involved with payroll, substitute teachers, data processing, printing and graphics.
• Provide support to staff as needed (keys, substitutes, time requests, short‑term contracts, etc.).
• Prepare and act as editor for the school newsletter, building and student calendar and weekly staff communications.
• Support and organize after‑school activities as needed.
• Other duties as may be assigned or developed.

CLASSIFICATION

Eight (8) hours per day. Twelve (12) months.

EMPLOYMENT DATE

ASAP

Preparation, Experience, Skills

• Knowledge in the operation of computers—word processing, database, spreadsheet applications, and e‑mail. Fluency in Excel and Word.
• Good oral and written communication skills.
• Ability to prioritize, organize, and initiate responsibility.
• Successful experience in a responsible secretarial position with a large number of students, parents and staff.
• Ability to work without supervision.
• Knowledge of office machines—fax, scanner, and copy machine.
• Telephone skills that are polite, tactful, and efficient.
• Demonstrate proficiency in typing and other office skills.
• Ability to work under pressure with frequent interruptions.
• Willingness to assume responsibility.
• Ability to work with staff, students, and the public.
• Capable of representing the school in a professional manner, which is not limited to confidentiality, communication skills, dress.
• Willing to participate in ongoing training.

ESSENTIAL FUNCTIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; use hands and fingers to handle and/or feel objects, tools or controls; talk and hear. The employee frequently must squat, stoop or kneel, reach above the head and forward 0 to 24 inches and on occasion up to 36 inches. The employee continuously uses hand strength to grasp items. The employee will frequently bend or twist at the neck and trunk more than the average person while performing the duties of this job. The employee must frequently lift and/or move up to 50 pounds 0 to 12 feet and occasionally up to 20 feet, such as curriculum materials, desks, chairs, and boxes. The employee will sometimes push/pull items such as tables and carts. Specific vision abilities required by this job include close vision, color vision and the ability to adjust focus while supervising students and working with computers, written materials, reports, assessment data, etc.

WORKING ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderately quiet. The position requires the commitment of professional working hours that may require the employee to extend beyond a typical 8:00 a.m. to 4:00 p.m. workday. The employee will frequently work in different areas of the building including in/at desks, on or near the floor, standing, in movement while supervising students during indoor and outdoor activities, etc. The employee will usually work in indoor temperatures but will work outdoors when necessary.

The information contained in this job description is in compliance with the Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individual holding this position and additional duties may be assigned.

The goal of the Board of Education of the Cedar Rapids Community School District is to provide fair and equal opportunity for employment, promotion, wages, benefits and all other privileges, terms and conditions of employment.

The District will affirmatively recruit women and men and members of diverse racial/ethnic groups for job categories where the representative groups are underrepresented.

Further, it shall be the policy of the District not to discriminate against any employee or applicant on the basis of race, creed, color, religion, national origin, marital status, socio-economic status, sex, age, sexual orientation, gender identity, or disability in its educational programs and its employment practices. (Adherence to bona fide occupational/educational qualifications shall not be interpreted as discriminatory.)