OFFICE PERSONNEL ADMINISTRATOR (PART TIME)

Compass Group USA; New York; Hybrid; USD 30,000 - 31,000; Part time

Benefits offered by this job

Free lunch

Upscale work environment

Uniforms provided

No weekends

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Identity Theft Protection

Pet Insurance

Voluntary Benefits (e.g., Critical Ill

Insurance

Job summary

Restaurant Associates is seeking a part-time Office Personnel Administrator at UBS, 1285 Avenue of the Americas, New York, NY 10019. The role runs Monday–Thursday, 8:00 AM–5:00 PM, focusing on clerical duties and front-office support in a high-end corporate setting.

The position requires two years of reception, administration or hospitality experience, with a preference for those familiar with EMS and delivering white-glove service to executives and guests.

Qualifications

• Two years of reception, administration, or hospitality experience required.
• Experience delivering white-glove service to executives, clients and high-profile visitors.
• Strong background in customer-facing roles, hospitality, guest relations, or corporate reception.
• Polished, professional demeanor in a fast-paced corporate setting.
• Prior EMS experience is a plus.

Responsibilities

• Performs a variety of clerical duties including telephones, bookkeeping, typing and filing.
• Trains staff to use computer applications.
• Answers calls, directs messages and runs errands.
• Prepares meeting agendas, attends meetings and records minutes.
• Manages calendars and schedules; handles mail and banking tasks.
• Maintains filing, inventory, and database systems.
• Handles customer questions and processes orders/requests.
• Performs basic bookkeeping and prepares documents.

Skills

Reception experience

Administration

Customer service

Hospitality

EMS experience

Tools

EMS

Job description

Restaurant Associates

• We have an opening for a part time OFFICE PERSONNEL ADMINISTRATOR position.
• Location: UBS - 1285 Avenue of the Americas, 19th Floor, New York, NY 10019. Note: online applications acceptedonly.
• Schedule: Part time; Monday through Thursday, 8:00 AM to 5:00 PM. More details upon interview.
• Requirement: Two years of reception, administration, or hospitality experience is required.

• Previous experience in a high-end corporate environment, investment bank, law firm, or other professional services setting preferred.
• Experience delivering white-glove service to executives, clients, and high-profile visitors.
• Strong background in customer-facing roles, hospitality, guest relations, or corporate reception.
• Demonstrated ability to maintain a polished, professional demeanor in a fast-paced corporate setting.
• Prior experience with EMS is a plus

• Free lunch! Upscale work environment! Uniforms provided! No weekends!
• $21.50per hour to$22.50per hour.

Job Summary

Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing. Essential Duties and Responsibilities:

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Associates at RestaurantAssociates are offered many fantastic benefits.

Both full-time and part-time positions offer the followingbenefits to associates:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Abides by all Company policies and procedures including but not limited to:

• The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer.
• The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables.
• The use of slip-resistant shoes and proper lifting techniques.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_RA.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.