OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

Compass Group USA; Weehawken (NJ); On-site; USD 30,000 - 31,000; Full time

Benefits offered by this job

Free daily lunch

Upscale work environment

Free employee parking

Job summary

Compass Group USA is seeking an Office Personnel Administrator at UBS, Weehawken, NJ. The role involves answering calls, clerical tasks, and supporting executives in a high-end corporate setting.

Monday–Friday, 8:30 am–5:30 pm, with opportunities to contribute to office operations and guest services. The position offers a professional, upscale environment with perks such as free daily lunch and complimentary employee parking.

Qualifications

• One to two years of reception, hospitality, or administration experience is required.
• Excellent Microsoft Suite knowledge required.
• Experience in high-end corporate environments and serving executives preferred.

Responsibilities

• Performs clerical duties: answering telephones, bookkeeping, typing, word processing, and filing.
• Trains staff to use computer applications and conduct work activities.
• Manages calendars, makes travel arrangements, and prepares meeting materials.
• Opens and routes mail, handles correspondence, and processes invoices and other documents.
• Maintains filing, inventory, and database systems; handles customer inquiries and basic banking tasks.

Skills

Reception experience

Administrative experience

Microsoft Office

White-glove service

Customer service

Job description

• We have an opening for a full time OFFICE PERSONNEL ADMINISTRATOR position.
• Location: UBS - 1000 Harbor Boulevard, Weehawken, NJ 07086. Note: online applications acceptedonly.
• Schedule: Full time; Monday - Friday, 8:30 am - 5:30 pm. More details upon interview.
• Requirement: One to two years of reception, hospitality, or administration experience is required. Must have excellent Microsoft Suite knowledge.

• Previous experience in a high-end corporate environment, investment bank, law firm, or other professional services setting preferred.
• Experience delivering white-glove service to executives, clients, and high-profile visitors.
• Strong background in customer-facing roles, hospitality, guest relations, or corporate reception.

• Perks: Free daily lunch! Upscale work environment! Free employee parking!
• Pay Range: $21.50 per hour to $22.50 per hour.

Become part of Restaurant Associates, the industry’s leading provider of dining and event catering for some of the nation’s most prestigious museums, performing arts centers and corporations! Voted Glassdoor's Employee Choice Awards - Best Places to work

This position is eligible for an Employee Referral Bonus! If you know someone that is qualified for this role, please use the 'job search' in PeopleHub to refer your referral and email them a link to apply. Your referral will be able to apply by clicking the link in the email. You can check the status through your profile, accessible via Careers in PeopleHub, by clicking on 'referral tracking.' For Employee Referral guidelines, FAQs and the Compass Employee Referral Policy, [e-mail].

Job Summary

Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.
Essential Duties and Responsibilities:

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.

Associates at RestaurantAssociates are offered many fantastic benefits.

Both full-time and part-time positions offer the followingbenefits to associates:

• Retirement Plan
• Associate Shopping Program
• Health and Wellness Programs
• Discount Marketplace
• Identity Theft Protection
• Pet Insurance
• Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

In addition, full-time positions also offer the following benefits to associates:

• Medical
• Dental
• Vision
• Life Insurance/AD
• Disability Insurance
• Commuter Benefits
• Employee Assistance Program
• Flexible Spending Accounts (FSAs)

Abides by all Company policies and procedures including but not limited to:

• The use of a medium weight cut gloves when handling or using knives, peelers, choppers, mandolins or cleaning a slicer.
• The use of oven mitts, fryer gloves or steamer gloves when handling hot pans from ovens, warmers or steamtables.
• The use of slip-resistant shoes and proper lifting techniques.

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here or copy/paste the link below for paid time off benefits information.

https://www.compass-usa.com/wp-content/uploads/2023/08/2023_WageTransparency_RA.pdf

About Compass Group: Achieving leadership in the foodservice industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Certain positions may require Florida Level 2 background screening. Details: https://info.flclearinghouse.com/

Applications are accepted on an ongoing basis.