OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

Esfm USA; Santa Clara (CA); On-site; Full time

Job summary

A leading company in facilities management is looking for an Office Personnel Administrator. This full-time position entails a variety of clerical responsibilities to support the team, ensuring efficient daily operations. Ideal candidates will have strong organizational and communication skills, with prior administrative experience preferred but not required. Join us to contribute to a positive work environment.

Benefits

Retirement Plan

Health and Wellness Programs

Discount Marketplace

Employee Assistance Program

Flexible Spending Accounts (FSAs)

Qualifications

• Previous administrative experience preferred.
• Entry-level position.
• Able to perform clerical activities such as answering phones and filing.

Responsibilities

• Performs a variety of clerical duties, including answering telephones and bookkeeping.
• Prepares meeting agendas and manages calendars.
• Trains other staff members and assists in daily operations.

Skills

Communication

Time Management

Organization

Job description

OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

OFFICE PERSONNEL ADMINISTRATOR (FULL TIME)

3 weeks ago Be among the first 25 applicants

• We have an opening for a full time OFFICE PERSONNEL ADMINISTRATOR position.
• Location: Qualcomm - 3195 Kifer Road, Santa Clara, CA 95051. Note: online applications accepted only.
• Schedule: Full time schedule. Monday through Friday, 7:00 am to 4:00 pm. More details upon interview.
• Requirement: Previous administrative experience is preferred but not required.
• Pay Rate: $22.02 per hour
  
  

ESFM

• We have an opening for a full time OFFICE PERSONNEL ADMINISTRATOR position.
• Location: Qualcomm - 3195 Kifer Road, Santa Clara, CA 95051. Note: online applications accepted only.
• Schedule: Full time schedule. Monday through Friday, 7:00 am to 4:00 pm. More details upon interview.
• Requirement: Previous administrative experience is preferred but not required.
• Pay Rate: $22.02 per hour
  
  

ESFM is the corporate Integrated Facilities Management (IFM) division of Compass Group USA and a Keystone member of the International WELL Building Institute (IWBI).

We Make Applying Easy! Want to apply to this job via text messaging? Text JOB to 75000 and search requisition ID number 1417036.

The advertised program is a conversational recruiting assistant that helps you apply to jobs with Compass Group. Message frequency varies. Message and data rates may apply. Text STOP to opt out or HELP for help. Terms and conditions: http://olivia.paradox.ai/moSkg

Rooted in hospitality, ESFM elevates the workplace experience as the single source of innovative FM solutions that ensure a safe, healthy, and sustainable environment. ESFM’s clients include many household names from Life Science, Technology, Oil & Gas and Manufacturing markets.

ESFM self-performs 80% of all IFM solutions provided to clients. Their portfolio of service categories includes Environment, Health & Safety, Facilities Maintenance & Engineering, Sustainability, Janitorial & Industrial Cleaning, Laboratory Support and Workplace solutions. This self-performance model creates a consistent hospitality experience for clients, resulting in higher engagement and productivity from their employees.

In 2020, ESFM (formerly Eurest Services) won the George Graves Award for Facility Management Achievement from the International Facilities Management Association (IFMA).

Job Summary

Summary: Performs a variety of clerical duties, including answering telephones, bookkeeping, typing, word processing, office machine operation and filing.

Essential Duties and Responsibilities:

• Trains other staff members to perform work activities, such as using computer applications.
• Answers telephones, directs calls, takes messages and runs errands.
• Prepares meeting agendas, attends meetings and records/transcribes minutes.
• Makes travel arrangements.
• Completes work schedules, manages calendars and arranges appointments.
• Opens and routes incoming mail, answers correspondence and prepares outgoing mail.
• Compiles, copies, sorts and files records of office activities, business transactions and other activities.
• Completes and mails bills, contracts, policies, invoices and checks.
• Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems and personal computers.
• Types, formats, proofreads and edits correspondence, reports and other documents.
• Reviews files, records and other documents to obtain information to respond to requests.
• Computes, records and proofreads data and other information.
• Processes and prepares documents, such as business or government forms and expense reports.
• Maintains and updates filing, inventory, mailing and database systems.
• Communicates with customers, employees and others to answer questions; disseminates or explains information; takes orders and addresses complaints.
• Collects, counts and disburses money; performs basic bookkeeping; completes banking transactions.
• Troubleshoots problems involving office equipment.
• Performs other duties as assigned.
  
  

Associates At ESFM Are Offered Many Fantastic Benefits.

Full-time and part-time positions offer the following benefits to associates: Retirement Plan, Associate Shopping Program, Health and Wellness Programs, Discount Marketplace, Identity Theft Protection, Pet Insurance, Voluntary Benefits, including Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Legal Services, and Choice Auto and Home Program

Full-time positions also offer the following benefits to associates: Medical, Dental, Vision, Life Insurance/AD, Disability Insurance, Commuter Benefits, Employee Assistance Program, Flexible Spending Accounts (FSAs)

Associates may also be eligible for paid and/or unpaid time off benefits in accordance with applicable federal, state, and local laws. For positions in Washington State, Maryland, or to be performed Remotely, click here for paid time off benefits information.

About Compass Group: Achieving leadership in the foodservice and facility management industry

Compass Group is an equal opportunity employer. At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.

Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation. Disclaimer: this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position. While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.

Applications are accepted on an ongoing basis.

ESFM maintains a drug-free workplace.

ESFM

We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Human Resources

• Industries

  Facilities Services

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