Office & Outreach Manager

Maine Tasting Center; Kittery (ME); Sur place; USD 33 000 - 38 000; Temps partiel

Résumé du poste

Kittery Land Trust in Kittery, Maine seeks a friendly, organized Office and Outreach Manager to keep the office running smoothly, support events and programs, and help connect with our community.

Working with the Executive Director, you’ll handle administrative tasks, donor records, website updates, and outreach materials, while coordinating volunteers, registrations, and social media.

Schedule: about 25 hours per week, on-site in Kittery; compensation: $32,500–$37,500 based on experience.

Qualifications

• Candidates have strong organizational and communication skills with attention to detail.
• Experience with donor databases and organizational tools is preferred.
• Proficiency in managing calendars, records, and promotional materials.

Responsabilités

• Serve as first point of contact for office inquiries and visitors.
• Provide administrative support to the Executive Director and staff.
• Maintain calendars, files, and financial records as needed.
• Coordinate events, volunteer scheduling, and registrations.
• Manage social media channels and update the website with events.
• Maintain donor database, send acknowledgements, and track payments.
• Assist with fundraising, grants, and outreach materials.

Connaissances

Organization

Communication

Time management

Independence

Teamwork

Outils

Google Workspace

Canva

Zoom

Wix

QuickBooks

Little Green Light

Description du poste

About Kittery Land Trust

The Kittery Land Trust (KLT) is a member-supported nonprofit dedicated to saving land and building community. Since our founding in 1987, we have conserved more than 1,000 acres in Kittery, protecting special places and vital natural resources for generations to come.

We believe that connecting people to the land through outdoor recreation, education, and community experiences helps make Kittery a wonderful place to live, work, and explore. We’re a small but mighty team, supported by a dedicated board and an incredible community of volunteers and members.

About the Position

KLT is looking for a friendly, organized, tech‑savvy, and resourceful person to join our team as Office and Outreach Manager. This is a varied, hands‑on role that keeps our office running smoothly, helps us stay connected with our community, and supports the events and programs that bring our mission to life.

Working closely with the Executive Director, you’ll move between administrative tasks, communications, database management, and event coordination. The ideal candidate is comfortable working independently, enjoys juggling a variety of responsibilities, and brings a welcoming, can‑do attitude to the work. We’re looking for someone who takes pride in staying organized, communicates well, and a team player.

Job Responsibilities

Office Administration

Serve as the first point of contact for phone calls, visitors, and general inquiries, helping everyone feel connected to KLT.

Provide administrative support to the Executive Director and other staff as needed.

Keep office calendars, meetings, files, and records organized and up to date.

Monitor office supplies, general supplies, and KLT merchandise; reorder as needed.

Provide bookkeeping and general financial record‑keeping support as needed.

Events & Community Outreach

Welcome new volunteers and help them connect with KLT’s work and opportunities to get involved.

Support the planning and coordination of KLT events, programs, and outreach activities.

Help develop and share outreach materials, promotions, and press releases.

Manage event registrations, communicate with attendees, and coordinate event logistics, including volunteer scheduling and set‑up and breakdown.

Manage KLT’s social media channels, including Facebook and Instagram, and help keep our website current.

Create engaging materials such as event flyers, invitations, property brochures, and signage.

Program & Development Support

Maintain KLT’s donor database, including entering gifts and new members, updating records, preparing acknowledgements, creating registration forms, and tracking payments.

Update the website with upcoming events, registration information, and organizational news.

Identify grant opportunities and assist the Executive Director with grant applications and related administrative tasks.

Desired Qualifications & Skills

We’re looking for someone who brings a combination of organizational skills, initiative, and a genuine enjoyment of working with people.

At least five years of experience in an office or administrative environment preferred.

Strong organizational, communication, and time‑management skills, with excellent attention to detail.

Proficiency with Google Workspace, Canva, Zoom, social media platforms, and website management tools; experience with Wix, QuickBooks, and Little Green Light (or similar database software) is a plus.

Experience with bookkeeping, banking procedures, and financial record‑keeping desired.

Experience coordinating events, supporting fundraising, or assisting with grant administration.

Ability to work independently while collaborating effectively with staff, volunteers, and community partners.

Flexibility, professionalism, initiative, a positive attitude, and a sense of humor.

Position Details

Schedule: Approximately 25 hours per week, with flexible scheduling possible. Some evening and weekend hours are required for events, which are planned well in advance.

Location: Kittery, Maine; primarily on‑site.

Compensation: $32,500 – $37,500 commensurate with experience.

Status: Part‑time, flexible schedule, retirement match.

Reports to: Executive Director.

Physical Requirements

Ability to perform light physical tasks, including walking, bending, stooping, reaching, and occasionally lifting items weighing 20 pounds or more.