Outreach & Events Manager

Coastal Mountains Land Trust; Camden (ME); On-site; USD 52,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

SIMPLE IRA retirement plan

Paid time off

Job summary

Coastal Mountains Land Trust seeks an Outreach & Events Manager to coordinate community outreach and events from its Camden office. The role includes planning engaging programs, promoting events, managing volunteers, and collaborating across departments. Occasional evenings and weekends are required.

Salary ranges from $51,500 to $57,500 annually with comprehensive benefits, including health and dental coverage and a SIMPLE IRA retirement plan. Travel to Knox and Waldo County is possible.

Qualifications

• Public speaking and group management experience.
• Proven ability to plan and execute large and small events.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities with attention to detail.

Responsibilities

• Plan, manage, and promote public events and workshops.
• Lead community outreach via social media, press releases, and eNews.
• Recruit, train, and coordinate volunteers for events and outreach.
• Support cross-departmental events and engage stakeholders to grow participation.
• Assist with board-led community listening sessions and public meetings.

Skills

Public speaking

Event management

Communication

Project coordination

Diversity & inclusion

Education

Bachelor's degree

Tools

Canva

Job description

Position Summary

The Outreach & Events Manager coordinates the Land Trust’s community outreach and events efforts. The position’s primary responsibilities include oversight of the Land Trust’s public events, promotion and outreach efforts, volunteers to support these programs, and communication strategies that strengthen our public engagement and reach a diverse audience. This is a full-time, salaried position that will occasionally require evening and weekend work. The Development Director supervises this position and will assign all tasks and approve all expenditures.

Areas of Responsibility

1. Events Management (40%)

• Develop, plan, and implement engaging public events, workshops, talks, and educational activities.
• Design materials and write press releases to effectively promote these events, increase community awareness, and drive attendance and engagement.
• Create annual and seasonal program calendars aligned with organizational priorities and community needs including:
  • Existing programs such as Arts on the Hill, Nature Programs, Happy Wanderers, Community Blueberry Free Pick, and Kites & Ice Cream
  • New public program offerings (as feasible)
• Coordinate program logistics, including venues, speakers, facilitators, vendors, volunteers, materials, registration, accessibility, public safety procedures, and other event-day operations.
• Develop event content and materials in collaboration with internal staff and external partners as appropriate.
• Ensure programs are welcoming, inclusive, accessible, and responsive to diverse audiences.
• Monitor participation, gather feedback, and continuously improve and prioritize programs based on community input and outcomes.

2. Community Outreach (40%)

• Manage the community outreach components of the organization’s communications plan, including social media, eNews, press releases, and other forms of event promotion.
• Serve as the primary point of contact for events and outreach-related inquiries to the organization.
• Represent the Land Trust at and/or organize volunteers to attend community meetings, public events, and other external engagements.
• Identify opportunities and needs for Board representation at public events or with outreach.
• Assist, as needed, with board-led community listening sessions, open houses, town halls, and other public meetings to gather community input, share information, foster dialogue, and strengthen relationships between the organization and the communities it serves.
• Organize and maintain outreach materials that can be shared with public audiences.
• Identify opportunities to reach underserved or underrepresented audiences.
• Build and maintain relationships with community organizations, civic groups, cultural institutions, local businesses, and other partners.

3. Volunteer Management (15%)

• Serve as the primary point of contact for volunteer inquiries.
• Coordinate annual volunteer orientation.
• Recruit, train, and steward volunteers to assist with Land Trust community events and outreach activities.
• Coordinate volunteer systems including annual volunteer recognition.

4. Cross-Departmental Event & Engagement Support (5%)

Support responsibilities may include event setup, day‑of staffing and assistance, and logistical tasks leading up to an event.

• Provide on‑ground support for high‑priority/special events managed by other departments:
  • Learning Landscapes: teacher retreats, school hikes, outdoor classroom openings
  • Development: annual meetings, Partners Parties (as needed)
  • Stewardship: trail openings, volunteer days (as needed)
• Support departments in storytelling through eNews, social media, and other communication channels to highlight the work happening across the organization. This may include attending department‑led events and taking photos.
• Coordinate with the Development Team to invite program participants to become members. Serve as a conduit for potential development opportunities – making connections and initiating follow‑up between event participants and the development team.
• Assist, in coordination with the Development Director, with the seeking of funding through sponsorships and grants for community engagement efforts.

5. Other Duties

• Perform other tasks as assigned by the Development Director.

Essential Qualifications

Organizational

• Commitment to the mission of the Land Trust.
• Willingness to serve as an ambassador for the organization in the community and able to work effectively with all kinds of people, including board members, staff, volunteers, the general public, and donors.
• Embraces and supports a culture of diversity, equity, and inclusion.
• Possesses rigorous standards of discretion and confidentiality with sensitive information.
• Ability to effectively operate computers and assigned software, including database relevant to position, Microsoft Office suite, and ability to learn additional software needed for the fulfillment of job responsibilities.
• Ability to work independently and as part of a team in a small office environment.
• A valid vehicle driver’s license and use of personal vehicle with proof of insurance.

Position Specific

• Flexibility and willingness to set and commit to dates in advance, including some weekends, nights, and extended days.
• Demonstrated experience managing events large and small.
• Comfortable with public speaking and group management. Articulate in public and possess excellent interpersonal skills featuring tact, patience, diplomacy, flexibility, and helpfulness.
• Strong verbal and written communication skills.
• Strong organizational, problem-solving, and multi-tasking skills with attention to detail and deadlines.
• Ability to learn and employ design and marketing skills in Canva or other design software.
• Ability to perform outdoor work in all weather conditions and to lift heavy objects (over 50 lbs.), and other physical capabilities.

Minimum of a Bachelor’s or experience commensurate with the needs of the position.

This position is based out of the Land Trust’s Camden office with occasional travel to meetings and events through Knox and Waldo County required.

Coastal Mountains Land Trust offers comprehensive benefits including health, dental, SIMPLE IRA retirement plan, paid time off, and more.

The salary range for this position is $51,500 to $57,500

Coastal Mountains Land Trust is an Equal Opportunity Employer. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other aspect of identity protected by applicable federal, state, or local law.