Office Operations Manager

Xpanner; Aledo (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

Xpanner is building a field-ready automation platform for construction, with a Texas office driving day-to-day operations and growth. We seek an Office Operations Manager to oversee field operations coordination, facilities, procurement, and cross-functional communication in a startup environment.

You will partner with field teams, vendors, and internal departments to ensure efficient office workflows, manage schedules, and support scaling of our U.S. operation.

Qualifications

• 3–5+ years of experience in office management, operations, or administrative leadership.
• Strong ability to prioritize, problem-solve, and take initiative.
• Excellent communication and stakeholder coordination skills.
• Experience coordinating vendors, contractors, or projects is preferred.
• Familiarity with procurement, inventory management, or logistics.
• Ability to work cross-functionally with operations, finance, sales, and HR teams.

Responsibilities

• Field Operations Coordination: act as the central operational link for field team and coordinate inquiries.
• Demo & POC Coordination: manage scheduling, day-of coordination, and testing support for demos and POCs.
• Vendor & Contractor Management: coordinate external contractors and site build-outs with timelines.
• Operational Support & Office Management: assist Head of Field Operations with reporting and documentation; oversee facilities and procurement.

Skills

Founder’s mindset

Office management experience

Prioritization

Communication skills

Stakeholder coordination

Job description

Xpanner is redefining construction by empowering the people who build our world. We retrofit heavy machinery with easy-to-use software and Physical AI, tackling critical safety and productivity challenges on the ground. Through our subscription-based automation model (AaaS), we deliver task-specific, field-ready solutions that immediately maximize jobsite efficiency without massive upfront hardware costs. Backed by top-tier global venture capital and optimized by the industry's largest physical dataset, we are actively transforming renewable energy and infrastructure projects today. We don't just build abstract concepts—we make the useful usable, right in the field.

What You’ll Do

We are seeking a proactive and resourceful Office Operations Manager to oversee day-to-day field and administrative operations of our Texas office. This role will act as the central point of coordination between field operations, vendors, and internal teams while ensuring the office runs efficiently and supports our growing workforce. This is a high-impact role for someone who thrives in a startup environment and is comfortable taking ownership of both administrative and operational responsibilities.

Core Responsibilities

Field Operations Coordination

• Field Operations Liaison: Serve as the central operational link for the XFO field team by streamlining communications, tracking inquiries, and escalating issues.
• Demo & POC Coordination: Drive end-to-end logistics for Proof of Concepts (POCs) and product demos, taking ownership of scheduling, day-of coordination, and testing support.
• Vendor & Contractor Management: Coordinate external contractors, service providers, and site build-outs, managing complex schedules, site access, and project timelines.
• Operational Support: Support the Head of Field Operations with process tracking, reporting, and operational documentation.

Office Management

• Facilities & Environment: Oversee day-to-day facilities and internal workflows to maintain a highly efficient, organized, and welcoming office environment.
• Procurement & Inventory: Manage the procurement and logistics of supplies, inventory, and equipment to support both office and field operations.
• Cross-Functional Communication: Act as the primary point of contact for internal meetings, cross-functional stakeholder communication, and general front-office inquiries.

What You’ll Bring

Minimum Qualifications:

• Founder’s mentality: Proactive, adaptable, and comfortable building processes in a fast-paced, high-growth environment.
• 3-5+ years of experience in office management, operations, or administrative leadership
• Strong ability to prioritize, problem-solve, and take initiative
• Excellent communication and stakeholder coordination skills

Preferred Qualifications:

• Experience managing vendors, contractors, or projects is highly preferred
• Familiarity with procurement, inventory management, or logistics
• Ability to work cross functionally with operations, finance, sales, and HR teams

Why You’ll Love It Here

• Join a fast-growing start up, helping modernize one of the world’s largest industries through construction automation and intelligent equipment technology.
• Be part of a growing U.S. operation where your work will directly support the development, coordination, and scaling of field operations and internal processes.
• Work alongside cross-functional teams across operations, field support, product, and leadership in a highly collaborative environment.
• Competitive salary, performance incentives, retirement plan, and flexible work environment.