Office Operations & Events Coordinator

HILGARTWILSON, LLC; McLean (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare plan

Paid time off & holidays

Parental leave

401K program

Career development

Wellness program

Job summary

MG2, an affiliate of Colliers Engineering & Design, is seeking an Office Assistant in McLean, VA to support daily operations and ensure a smooth, client-friendly workplace. You will handle seating changes, event setup, IT/AV support, vendor coordination, and front-desk duties on site.

The role requires at least 2 years in facilities or office management, strong MS Office skills, and the ability to lift 25+ pounds. Occasional support for the DC office may be needed.

Qualifications

• 2+ years of facilities or office management or related experience.
• 2+ years of onboarding and offboarding employees.
• Proficient in handling minor IT support and AV equipment.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and quick to learn new software.
• Dependable and professional demeanor, comfortable interacting with high-level clients.
• Proven ability to handle multiple tasks simultaneously and prioritize urgent needs.
• High level of attention to detail necessary for handling sensitive documents and contracts.
• Experience with office furniture assembly and reconfigurations.
• Must be able to lift 25+ pounds and work in-office full-time.
• Familiarity with Architecture, Engineering, Construction industry preferred
• Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions.

Responsibilities

• Support office operations and collaborate with leadership on office needs.
• Manage office seating changes and furniture reconfigurations.
• Organize and execute event setup, cleanup, and catering for all major office meetings.
• Provide IT/AV support for onboarding, meetings, and events.
• Assess facilities maintenance needs and coordinate repairs with vendors and contractors.
• Request and coordinate building resources with property management.
• Manage copier/printer services, supplies, and color calibration standards.
• Coordinate IT issues on print servers and troubleshoot software problems.
• Assist with preparing and shipping large architectural drawings and documents.
• Order office and kitchen supplies; manage costs and special requests.
• Oversee mailroom operations including USPS, FedEx, and delivery management.
• Research and implement efficient vendor services with the Office Services Manager.
• Support special projects and archiving initiatives, as directed by the Office Services Manager.
• Manage front desk, access cards, and parking garage access needs.
• Implement and maintain Health & Safety processes.

Skills

Facilities management

Onboarding/offboarding

IT/AV support

Microsoft Office

Customer service

Multitasking

Attention to detail

Office furniture assembly

English proficiency

Tools

MS Office Suite

Job description

MG2, an affiliate of Colliers Engineering & Design, is seeking an Office Assistant in McLean, VA to support daily operations and ensure a smooth, client-friendly workplace. You will handle seating changes, event setup, IT/AV support, vendor coordination, and front-desk duties on site.

The role requires at least 2 years in facilities or office management, strong MS Office skills, and the ability to lift 25+ pounds. Occasional support for the DC office may be needed.