Office & Operations Coordinator-US Headquarter

UniUni; Brea (CA); On-site; USD 52,000 - 72,000; Full time

Job summary

A North American logistics leader is seeking an Operational Analyst to support data analysis, process improvement, and operational coordination. The role involves analyzing operational data, improving efficiency, and providing administrative support in a fast-paced environment. Ideal candidates will hold a relevant Bachelor's degree and possess strong analytical and communication skills. Located at the Brea headquarters, applicants should be detail-oriented and capable of managing multiple tasks effectively.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Data Analytics, Logistics, or related field.
• Strong analytical and problem-solving skills.
• Proficiency in Excel / Google Sheets for data analysis and reporting.
• Strong organizational and administrative coordination skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Detail-oriented with strong documentation and reporting abilities.

Responsibilities

• Analyze operational data including fixed asset, low-value supplies, traveling cost and other expenses.
• Identify opportunities to improve operational efficiency, productivity, and service quality.
• Provide administrative coordination support to US headquarters.
• Assist with coordinating business travel arrangements for employees.
• Provide front desk reception support at the headquarters office.
• Support leadership with data-driven insights to improve operational decision-making.
• Identify opportunities to improve operational efficiency, productivity, and service quality.
• Support the implementation of process improvement initiatives and operational best practices.
• Assist in maintaining and improving standard operating procedures (SOPs).
• Track and report the impact of process improvement initiatives.
• Provide administrative coordination support to US headquarter.
• Assist with organizing operational reports, documentation, and internal communication.
• Support coordination between operations teams, warehouses, and management.
• Assist with meeting coordination, scheduling, and internal operational communications.
• Maintain organized records of operational processes and documentation.
• Provide front desk reception support at the headquarters office, including greeting visitors and managing office access.
• Assist with general office administration and coordination to ensure smooth daily office operations.
• Coordinate office logistics including meeting room arrangements and visitor support.
• Support internal teams with general office requests and administrative assistance when needed.
• Assist with coordinating business travel arrangements for employees and visiting management, including flight, hotel, and transportation bookings.
• Support travel itinerary preparation and travel-related documentation.
• Coordinate logistics for visiting team members, partners, or guests at the Brea headquarters.

Skills

Strong analytical and problem-solving skills

Proficiency in Excel / Google Sheets

Strong organizational and administrative coordination skills

Ability to manage multiple priorities

Strong communication and interpersonal skills

Detail-oriented with strong documentation and reporting abilities

Attention to detail

Education

Bachelor’s degree in Business, Supply Chain, Data Analytics, Logistics, or related field

Tools

Excel/Google Sheets

Job description

About UniUni

UniUni, a North American leader in last-mile logistics, delivers tens of millions of parcels annually in Canada, from Coast to Coast, and is rapidly expanding across the United States. Founded in 2019, UniUni’s tech-driven innovation and crowdsourcing delivery model offers fast, economical, and reliable services to local, national, and international e-commerce clients.

About the role

At UniUni, we offer exciting opportunities to our employees to achieve their career goals. We value lateral moves as much as vertical promotions – we believe all roles should develop your skills, broaden your experience, and help you build a rewarding career. We know you are not only seeking a job, but a career to pursue. If you are ready to join UniUni’s dynamic team, while working hard and having fun doing it, we invite you to apply online and let us know how you can be part of our success story

What you’ll do

Operational Data Analysis

• Analyze operational data including fixed asset, low-value supplies, traveling cost and other expenses.
• Prepare monthly performance reports and dashboards.
• Identify patterns, anomalies, and areas for improvement through data analysis.
• Support leadership with data-driven insights to improve operational decision-making.

Process Improvement & Operational Optimization

• Identify opportunities to improve operational efficiency, productivity, and service quality.
• Support the implementation of process improvement initiatives and operational best practices.
• Assist in maintaining and improving standard operating procedures (SOPs).
• Track and report the impact of process improvement initiatives.

Operational Coordination & Administrative Support

• Provide administrative coordination support to US headquarter.
• Assist with organizing operational reports, documentation, and internal communication.
• Support coordination between operations teams, warehouses, and management.
• Assist with meeting coordination, scheduling, and internal operational communications.
• Maintain organized records of operational processes and documentation.

Office Administration & Front Desk Support

• Provide front desk reception support at the headquarters office, including greeting visitors and managing office access.
• Assist with general office administration and coordination to ensure smooth daily office operations.
• Coordinate office logistics including meeting room arrangements and visitor support.
• Support internal teams with general office requests and administrative assistance when needed.

Travel & Logistics Coordination

• Assist with coordinating business travel arrangements for employees and visiting management, including flight, hotel, and transportation bookings.
• Support travel itinerary preparation and travel-related documentation.
• Coordinate logistics for visiting team members, partners, or guests at the Brea headquarters.

Qualifications

• Bachelor’s degree in Business, Supply Chain, Data Analytics, Logistics, or related field
• Strong analytical and problem-solving skills
• Proficiency in Excel / Google Sheets for data analysis and reporting
• Strong organizational and administrative coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong communication and interpersonal skills
• Detail-oriented with strong documentation and reporting abilities