Office/Operations Coordinator

All Things Metal LLC; Wittmann (AZ); On-site; USD 63,369,600 - 82,656,000; Full time

Benefits offered by this job

Pay $22+ DOE

Medical, dental and vision insurance

401K with employer matching

Smart Dollar program

First-time home buyer promotion

Library of business & leadership books

Family friendly culture events

Birthday & work anniversary perks

Holiday/PTO/Sick time

Job summary

All Things Metal LLC is seeking an Office & Operations Coordinator to support our RoXteel unit in Wittmann, AZ. You’ll manage schedules, orders, and documents, while coordinating with staff and suppliers to keep operations running smoothly.

The role emphasizes proactive, detail‑oriented work with strong communication skills, in a fast-paced office environment. This position is full-time, reporting to the Operations team, in a dynamically growing company.

Qualifications

• 1+ years’ experience in a related field.
• Proficiency in Microsoft Office programs (Excel & Outlook).
• Construction experience is required.
• Extreme attention to detail.
• Ability to multitask in a fast-paced environment.
• Quality, detail, and accuracy oriented.
• Strong verbal and written communication skills.
• Must be proactive, self-disciplined, and able to work independently or in a team.

Responsibilities

• Office & Operations Coordinator will be the heartbeat of the office, ensuring smooth day-to-day operations.
• Manage schedules and supplies and streamline processes.
• Support staff and coordinate with departments to keep work flowing.
• Handle logistics tasks and document control as needed.
• Maintain department calendars and coordinate meetings, deliveries, and events.
• Assist with office supply inventory and data entry.
• Promote clear inter-department communication and collaboration.
• Assist with quality documentation, reports, and records.

Skills

Office software (Excel/Outlook)

Construction experience

Attention to detail

Multitasking

Communication skills

Proactive / self-motivated

Independent worker

Team player

Tools

Microsoft Office

Job description

All Things Metal LLC was founded by Greg MacLiver in April of 2002. With more than 25 years of ironwork experience in both heavy commercial and residential sectors, he started ATM with a desire to build a company based on his genuine passion to deliver a quality product and unsurpassed customer experience to his clientele.

These qualities became the foundation of “Building Iron-Strong Relationships” and the team that helped build them. In 2016, All Things Metal and the team became one of the top 100 companies to work for in Arizona. We welcome you to this website and to our award winning team.

All Things Metal, an 8-times Best Places to Work winner, is seeking an Operations Coordinator to join our newest business unit, RoXteel! We are a fast-paced environment with an existing culture in a challenging industry.

Our Operations Coordinator works to assist our new RoXteel Industrial team with the coordination of resources, meetings, and information.

Please note: This position is located at 19500 W Jomax Road. If you aren't willing to make that commute, no need to apply.

CULTURE

We are a growing family-owned business with a big business mindset and our cutting-edge projects are leading the industry in a dynamic way. Our pledge to “Building Iron-Strong Relationships” doesn’t stop at our clients but it starts with our commitment to our hungry, humble & smart team members. Our “A-team” has been recognized as being one of the Top 100 companies to work for in Arizona by AZcentral.com 8 times!

JOB SPECIFICATIONS

This position is much like an office coordinator. Are you the go-to person who keeps everything running like clockwork? Do you thrive in a fast‑paced environment and love making order out of chaos? We’re looking for a proactive, detail-loving multitasker to become the heartbeat of our office.

What You’ll Do

As our Office & Operations Coordinator, you’ll be the behind-the-scenes powerhouse who ensures smooth day‑to‑day operations. From managing schedules and supplies to streamlining processes and supporting staff—you’ll keep our team focused, productive, and energized. Think logistics, communications, and a touch of creativity all wrapped in one dynamic role.

Why You’ll Love It Here

You’ll play a central role in a vibrant, mission‑driven team where your voice matters and your ideas lead to real change. If you’re organized, resourceful, and ready to take ownership, this is your stage to shine.

Responsibilities

• Most of this position will be in the office, but you will be required often to go out into the yard (with a hard hat and boots) to get documents/coordinate with personnel.
• Keeps log of services, equipment, and materials that are reliable and consistent
• Create and file BOL (Bill of Lading) documents for logistics team
• Manages Operations calendar to coordinate meetings, deliveries, drop offs and other events
• Document information, as needed, to include key discussions and decisions for production and logistics
• Support operations manager and teams
• Assist with office supply inventory
• Data entry and department filing
• Maintain & promote communication between departments
• Quality assurance (doc control, paperwork)
  • Managing paperwork, MTRs, bolts, NCRs (document what happened), CARs (if pattern established, root cause and corrective action), inspection reports, special reports, managing reports, 3 rd party inspections, inspection documentation, compliance communication and documentation with clients, coordinating with quality manager

BENEFITS

We might be small, but we offer big benefits!

• Pay $22+ DOE
• Medical, dental and vision insurance
• 401K package with employer matching
• Dave Ramsey’s Smart Dollar program for team members (To promote personal financial security)
• First‑time home buyer promotion program
• Library of business & leadership books to promote knowledge & growth
• Family friendly culture events
• Birthday & work anniversary perks
• Holiday/PTO/Sick time

QUALITY OVER QUANTITY

• Proactive & Trustworthy
• Team-oriented
• Flexible
• Dependable
• Organized
• Confident
• Positive
• Works well Under Pressure
• Results Driven
• Self-motivated
• Effective Communicator

EXPERIENCE (Resolution + Quality + Accuracy)

• 1+ years’ experience in related field
• Proficiency in Microsoft Office programs (Excel & Outlook) & basic computer/internet skills
• Must have construction experience
• Extreme attention to detail
• Ability to multitask
• Must be quality, detail, and accuracy oriented
• Great verbal and written communication skills are required
• Must be proactive, self‑disciplined, and able to work independently with minimal supervision or as part of an awesome team.
• Professional working proficiency in English