Office & Operations Coordinator

Adams Beverages Nc Llc; Leland (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Adams Beverages Nc Llc is seeking an Office Administrator in Leland, NC for a full-time clerical role. The position supports multiple departments, supervises administrative staff, and ensures smooth operation of daily tasks within the distribution and payment processing systems.

The candidate should exhibit strong organizational, communication, and numerical skills, with experience using Windows and ERP tools.

Qualifications

• Excellent organizational skills, motivated, and the ability to multi-task.
• Excellent computer skills in a Microsoft Windows environment.
• Above average skills in (1) math and reconciliations, (2) telephone and customer service, (3) oral and written communication, (4) attention to detail and accuracy and (5) strong interpersonal skills.
• Strong hands-on, team player with the ability to meet deadlines.
• Motivated to deliver a quality work product in a quick paced environment.
• Forward-thinking in anticipating what is needed in responsible areas.
• Ability to maintain confidential and sensitive financial information.

Responsibilities

• Settlement of route daily sales and accounting; balance deposits in the Distribution ERP System (Encompass).
• Understand and follow policies to minimize errors and delays in processing customer payments.
• Confirm purchases of inventory received.
• Collect and distribute mail.
• Assist in sending statements to customers.
• Oversee all customer relationships with our third-party electronic payment processing platform.
• Coordinate all in-person sales with the Warehouse team.
• Understand and oversee file maintenance tasks in route accounting system.
• Delegate tasks as necessary.
• Hospitality Room Coordinator responsibilities for events and vendors.
• Support the Corporate Team with on-site management and documentation.

Skills

Organizational skills

Computer skills

Math & reconciliations

Telephone & customer service

Oral & written communication

Attention to detail

Interpersonal skills

Team player

Multitasking

Travel readiness

Education

High school diploma

Associate degree preferred

Tools

Microsoft Windows

Encompass ERP

Job description

Adams Beverages Nc Llc is seeking an Office Administrator in Leland, NC for a full-time clerical role. The position supports multiple departments, supervises administrative staff, and ensures smooth operation of daily tasks within the distribution and payment processing systems.

The candidate should exhibit strong organizational, communication, and numerical skills, with experience using Windows and ERP tools.