Office Operations Coordinator

State of Colorado; Englewood (CO); On-site; USD 48,000 - 62,000; Full time

Benefits offered by this job

Paid holidays

Annual leave

Sick leave

Medical

Dental

Life

Disability plans

Flexible spending accounts

Public retirement options

Compressed work weeks

On-site fitness facilities

Free parking

Training opportunities

Job summary

The Colorado Department of Military and Veterans Affairs (DMVA) is seeking a Program Assistant II to support the Business Management Branch of the G9/Construction & Facilities Management Office. The role coordinates programs, modernizes administrative work processes, and drives cross-functional initiatives in line with set objectives.

The position requires five years of relevant experience in office management within construction or facilities, plus a combination of education and experience.

Qualifications

• Five (5) years of relevant experience in business or office management of construction and/or facility management environment.
• Combination of related education and/or relevant experience in business or office management of construction and/or facility management equal to five (5) years.

Responsibilities

• Identify organizational capability gaps and develop curricula, workflows, and timelines.
• Conceive, design, manage, and execute organizational programs, pilots, and organizational studies.
• Conduct climate and administrative studies, analyze survey data, and prepare analytical reports for executive leadership.
• Serve as ETMS2 Administrator and final compliance gatekeeper for executive taskers.
• Design, develop, and launch marketing campaigns and maintain branding for programs and events.

Skills

Office management

Program coordination

Administrative support

Stakeholder communication

Education

5 years combined education/experience

Job description

Department Information

The Colorado Department of Military and Veterans Affairs (DMVA) has four major operational divisions: Army National Guard, Air National Guard, Civil Air Patrol, and Veterans Affairs. These divisions utilize state and federal resources to provide our communities, state, and nation with a ready military force for national defense and State emergency response as well as providing assistance to our Colorado Veterans. The Department has a strong culture of service. Our mission is to protect the citizens of Colorado, their property and the environment on a twenty-four hour a day basis and to provide trained military units in support of civil authorities for domestic emergencies and in support of federal combatant commanders for national defense and homeland security missions.

Benefits

• paid holidays
• annual leave
• sick leave
• medical
• dental
• life
• disability plans
• flexible spending accounts
• public retirement options
• compressed work weeks
• on-site fitness facilities
• free parking
• variety of training opportunities

Description of Job

This position supports business and administrative operations within the Business Management Branch of the G9/Construction & Facilities Management Office of the Army National Guard. It operates on a Tuesday–Friday work schedule. The role independently coordinates programs and special projects, enhances administrative work processes, facilitates organizational communications, and manages cross-functional initiatives in alignment with established objectives.

Duties

Specific duties include, but are not limited to:

• Identify organizational capability gaps and develop curricula, workflows, and timelines;
• Conceive, design, manage, and execute organizational programs, pilots, and organizational studies (e.g., GPS Program, Climate Studies, Employee Recognition Program, New Hire Onboarding);
• Conduct climate and administrative studies, analyze survey data, and prepare analytical reports and action plans for executive leadership;
• Serve as Enterprise Task Management Software Solution (ETMS2) Administrator and act as final compliance gatekeeper for executive taskers;
• Design, develop, and launch marketing, and promotional campaigns for programs and events in addition to maintaining branding for each;
• Lead audience-engagement strategies for workforce-building events and morale campaigns;
• Oversee SharePoint portal layout and user-experience redesign to improve access to facilities documents;
• Research and draft new regulatory or facility policies when gaps arise (e.g., overnight parking/camping policy;
• Design and deploy interactive online leadership dashboards tracking facility maintenance schedules, work orders, and budget usage;
• Chair the G9 Morale and Recognition Committees;
• Manage annual Risk Management and Internal Controls (RMIC) reporting for the directorate;
• Oversee mandatory state and federal training compliance for 97 employees;
• Coordinate solutions for common event-related challenges (venue changes, attendance fluctuations, scheduling conflicts, equipment needs); and
• Other duties as assigned.

Residency Requirement

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description

H4R2XX Program Assistant II

Minimum Qualifications

Experience Only

Five (5) years of relevant experience in business or office management of construction and/or facility management environment.

Education And Experience

A combination of related education and/or relevant experience in business or office management of construction and/or facility management environment equal to five (5) years.

Supplemental Information

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected states in accordance with applicable law.

Appeal Rights

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: [phone]. Phone: [phone]. Email address: [e-mail]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Accommodations

The Department of Personnel & Administration is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Tamy Calahan at [e-mail] or 720-250-1520.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.

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