Office Operations Associate

State of Wisconsin; Mauston (WI); On-site; USD 42,000 - 45,000; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Pension plan with 7.2% match

Flexible spending accounts

Well Wisconsin Wellness

Employee assistance

Public Service Loan Forgiveness

Job summary

Sand Ridge Secure Treatment Center (SRSTC) within the Department of Health Services is hiring an Office Operations Associate in Mauston, WI. Work hours are 8:00 am - 4:30 pm, Monday through Friday. The role provides administrative support to Housing Units, data entry, scheduling meetings, and coordinating items with vendors.

Starting pay is $21.05 per hour (~$43,700/year) with a 12-month probation. DHS offers comprehensive benefits, including vacation, holidays, health plan options, pension, and

Qualifications

• Experience using Microsoft Office programs including Word and Outlook to perform duties such as creating documents, answering emails, maintaining calendars.
• Experience creating and maintaining spreadsheets using Excel; may require an Excel assessment.
• Experience providing administrative support in an office environment (scheduling meetings, taking notes, handling inquiries, ordering/inventory).
• Experience organizing, updating, filing and maintaining files in paper or electronic formats.

Responsibilities

• Providing administrative support services to Housing Units, including reviewing and organizing patient records, data entry, scheduling meetings, preparing agendas and taking notes.
• Coordinating ordering and delivery of items for patients, reviewing order forms and working with vendors.
• Other administrative duties as needed throughout the institution.

Skills

Microsoft Office Suite (Word, Outlook)

Excel

Administrative support

Data entry / records keeping

Tools

Microsoft Excel

Job description

Introduction

Sand Ridge Secure Treatment Center (SRSTC) within the Department of Health Services is currently hiring an Office Operations Associate position in Mauston, WI. Work hours are 8:00 am - 4:30 pm, Monday through Friday.

SRSTC opened in 2001 and provides care and treatment for several different patient populations. The center houses Wisconsin’s Sexually Violent Persons Program, provides care and treatment for persons found not guilty by reasons of mental disease or mental defect, and provides court ordered treatment, testing, and education to patients found not competent to stand trial. SRSTC is a 500-bed treatment facility and is part of the Division of Care and Treatment Services (DCTS). Watch this video to learn more about the work of DCTS.

Benefits

As an employee of the State of Wisconsin, you'll have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months.
• Top rated health plan options starting at $47/month for single plans and $117/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 7.2% employer match in 2026 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High-Deductible Health Savings.
• Well Wisconsin Wellness Program.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Duties

• Providing administrative support services to Housing Units. This includes reviewing and organizing patient records, performing data entry, scheduling meetings, preparing agendas and taking notes, providing assistance to patients and staff, etc.
• Coordinating ordering and delivery of items for patients including reviewing order forms and working directly with vendors.
• Other administrative support duties as needed throughout the institution.

Salary Information

The starting pay is $21.05 per hour (approximately $43,700 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is in pay schedule and range 02/10.

Job Details

All appointees will be required to receive a TB test, which will be administered by SRSTC or medical personnel approved by the facility after their start date.

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. DHS is not an E-Verify employer nor a STEM-OPT eligible employer.

Qualifications

• Experience using Microsoft Office programs including Word and Outlook to perform duties such as creating documents, answering emails, maintaining calendars, etc.
• Experience creating and maintaining spreadsheets using Excel. Note: Applicants who are invited to participate in interviews will be required to take an Excel assessment.
• Experience providing administrative support in an office environment (e.g., answering questions, scheduling meetings, preparing agendas and taking notes for meetings, ordering and maintaining inventory, performing data entry, making copies, etc.).
• Experience organizing, updating, filing and maintaining files in paper or electronic formats.

Well-qualified Applicants

• Experience handling confidential or sensitive information such as personal identifiable information (PII) or health record information.
• Experience providing administrative support to multiple departments.
• Experience typing memoranda, correspondence, or tracking meeting minutes.

DHS is an Equal Opportunity and affirmative action employer.

Veterans are encouraged to apply.

Deadline to Apply

The deadline to apply is August 21, by 11:59 pm.