Office Operations & Administrative Specialist

Mississippi State University; Mississippi; On-site; USD 32,000 - 42,000; Full time

Job summary

Mississippi State University in Leakesville, MS seeks an office support specialist to perform a wide range of clerical duties, data entry, document preparation, and basic bookkeeping in a confidential environment.

The role requires a high school diploma and about two years of clerical experience; duties include greeting visitors, answering phones, scheduling, records management, and coordinating supplies and travel arrangements.

Qualifications

• High school diploma required.
• Two years of clerical or office experience.
• Education may substitute for experience.

Responsibilities

• Perform clerical duties including typing, data entry, letters, tables, and reports.
• Greet visitors and direct inquiries; resolve routine administrative problems.
• Answer telephone, route calls, take messages, and provide general information.
• Provide staff and operational support; liaise with other departments.
• Establish and maintain files, databases; prepare routine analyses.
• Sort and distribute mail; draft responses; operate office equipment.
• Arrange meetings and travel; schedule interviews and appointments.
• Order, stock, and distribute office supplies.
• Perform basic bookkeeping functions including billing and cash receipts.
• Instruct and oversee student employees performing similar work.
• Perform miscellaneous duties as assigned.

Education

High school diploma

Job description

Mississippi State University in Leakesville, MS seeks an office support specialist to perform a wide range of clerical duties, data entry, document preparation, and basic bookkeeping in a confidential environment.

The role requires a high school diploma and about two years of clerical experience; duties include greeting visitors, answering phones, scheduling, records management, and coordinating supplies and travel arrangements.