Office Operations & Administration Lead

Acadian Contractors, Inc.; Florida; On-site; USD 45,000 - 70,000; Full time

Job summary

Acadian Contractors, Inc. in Cocoa, FL is seeking an Office Manager to oversee daily operations and provide administrative support to staff and management. You will coordinate resources, scheduling, vendors, records, and basic financial administration to keep the office efficient.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities while maintaining confidentiality. This is a full-time on-site position.

Qualifications

• High school diploma or equivalent required; business administration coursework is a plus.
• 3+ years of experience in office management or related role.
• Strong organizational, time-management, and communication skills.
• Ability to maintain confidentiality and work with diverse stakeholders.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Manage daily office operations and provide administrative support to staff and management.
• Prepare, edit, and distribute correspondence, documents, and reports.
• Maintain organized digital and physical filing systems and handle mail and deliveries.
• Coordinate scheduling, meetings, and calendar coordination for managers.
• Process invoices, receipts, and other basic accounting tasks.
• Support projects, events, and vendor coordination.
• Respond to inquiries and support client communication.

Skills

Organizational skills

Time management

Written & verbal communication

Multitasking

Confidentiality

Microsoft Office

Vendor coordination

Professional demeanor

Education

High school diploma or equivalent

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite

Outlook

Excel

Word

Job description

Acadian Contractors, Inc. in Cocoa, FL is seeking an Office Manager to oversee daily operations and provide administrative support to staff and management. You will coordinate resources, scheduling, vendors, records, and basic financial administration to keep the office efficient.

The role requires strong organizational and communication skills, proficiency in Microsoft Office, and the ability to manage multiple priorities while maintaining confidentiality. This is a full-time on-site position.