Office Operations & Admin Coordinator

Arbour Specialty; Macon (GA); On-site; USD 34,000 - 52,000; Full time

Job summary

Arbour Specialty is seeking an Office Coordinator in Macon, Georgia to support daily operations and assist with administrative, accounting, HR, and marketing tasks. This on-site role requires strong multitasking, discretion, and a professional, customer-focused mindset.

The ideal candidate will have experience in similar roles, excellent communication, and proficiency with Microsoft Office, Canva, and Constant Contact.

Qualifications

• Previous experience in an Office Coordinator, Office Administrator, Administrative Assistant, or similar role preferred.
• Strong organizational and time-management skills.
• Ability to effectively prioritize and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, Word.
• Experience with Canva and Constant Contact preferred.
• Basic accounting, payroll, or bookkeeping knowledge a plus.
• Strong attention to detail and follow-through.
• Positive attitude, dependable work ethic, and team-oriented mindset.

Responsibilities

• Serve as the first point of contact for visitors, guests, and incoming calls.
• Greet and assist customers, vendors, and visitors in a professional manner.
• Manage front desk operations and maintain a welcoming office environment.
• Handle incoming and outgoing mail and package deliveries.
• Mail monthly broker statements.
• Coordinate meeting logistics, including room setup and refreshments.
• Prepare materials and presentations for meetings as needed.
• Assist with light accounting duties, including invoice processing and expense review.
• Support payroll administration and payroll-related tasks as assigned.
• Coordinate office events and employee recognition efforts.
• Order office supplies, lunches, and other necessary items.
• Assist with scheduling appointments, meetings, and calendars.
• Support marketing initiatives using Canva, PowerPoint, and Constant Contact.
• Maintain organized office files and confidential information.
• Provide general administrative support to leadership and departments.
• Perform other administrative and office support duties.

Skills

Strong organizational skills

Time management

Excellent verbal and writtenCommunic

Discretion with confidential info

Customer service

Multi-tasking

Positive attitude and teamwork

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Word

Canva

Constant Contact

Job description

Arbour Specialty is seeking an Office Coordinator in Macon, Georgia to support daily operations and assist with administrative, accounting, HR, and marketing tasks. This on-site role requires strong multitasking, discretion, and a professional, customer-focused mindset.

The ideal candidate will have experience in similar roles, excellent communication, and proficiency with Microsoft Office, Canva, and Constant Contact.