Office Coordinator

Arbour Specialty; Macon (GA); On-site; USD 34,000 - 52,000; Full time

Job summary

Arbour Specialty is seeking an Office Coordinator in Macon, Georgia to support daily operations and assist with administrative, accounting, HR, and marketing tasks. This on-site role requires strong multitasking, discretion, and a professional, customer-focused mindset.

The ideal candidate will have experience in similar roles, excellent communication, and proficiency with Microsoft Office, Canva, and Constant Contact.

Qualifications

• Previous experience in an Office Coordinator, Office Administrator, Administrative Assistant, or similar role preferred.
• Strong organizational and time-management skills.
• Ability to effectively prioritize and manage multiple tasks simultaneously.
• Excellent verbal and written communication skills.
• Exceptional customer service and interpersonal skills.
• High level of professionalism and discretion when handling confidential information.
• Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, Outlook, Word.
• Experience with Canva and Constant Contact preferred.
• Basic accounting, payroll, or bookkeeping knowledge a plus.
• Strong attention to detail and follow-through.
• Positive attitude, dependable work ethic, and team-oriented mindset.

Responsibilities

• Serve as the first point of contact for visitors, guests, and incoming calls.
• Greet and assist customers, vendors, and visitors in a professional manner.
• Manage front desk operations and maintain a welcoming office environment.
• Handle incoming and outgoing mail and package deliveries.
• Mail monthly broker statements.
• Coordinate meeting logistics, including room setup and refreshments.
• Prepare materials and presentations for meetings as needed.
• Assist with light accounting duties, including invoice processing and expense review.
• Support payroll administration and payroll-related tasks as assigned.
• Coordinate office events and employee recognition efforts.
• Order office supplies, lunches, and other necessary items.
• Assist with scheduling appointments, meetings, and calendars.
• Support marketing initiatives using Canva, PowerPoint, and Constant Contact.
• Maintain organized office files and confidential information.
• Provide general administrative support to leadership and departments.
• Perform other administrative and office support duties.

Skills

Strong organizational skills

Time management

Excellent verbal and writtenCommunic

Discretion with confidential info

Customer service

Multi-tasking

Positive attitude and teamwork

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Word

Canva

Constant Contact

Job description

Full-Time | On-Site | Monday–Friday, 8:00 AM – 5:00 PM

Arbour Specialty is seeking a highly organized, professional, and detail-oriented Office Coordinatorto join our team in Macon, Georgia. This is a key position responsible for supporting daily office operations, providing exceptional customer service, and assisting with administrative, accounting, HR, and marketing-related tasks. The ideal candidate is a strong multitasker who thrives in a fast-paced environment, maintains strict confidentiality, and brings a positive attitude and a willingness to help wherever needed.

Key Responsibilities

• Serve as the first point of contact for visitors, guests, and incoming calls
• Greet and assist customers, vendors, and visitors in a professional manner
• Manage front desk operations and maintain a welcoming office environment
• Handle incoming and outgoing mail and package deliveries
• Mail monthly broker statements
• Coordinate meeting logistics, including room setup and refreshments
• Prepare materials and presentations for meetings as needed
• Assist with light accounting duties, including invoice processing, expense report review, and administrative financial support
• Support payroll administration and payroll-related tasks as assigned
• Coordinate office events, employee recognition efforts, holiday gifts, and other team activities
• Order office supplies, lunches, and other necessary office items
• Assist with scheduling appointments, meetings, and calendars
• Support marketing initiatives, including creating flyers, presentations, email marketing campaigns, and communications using Canva, PowerPoint, and Constant Contact
• Maintain organized office files, records, and documentation
• Ensure confidential information is handled with the highest level of discretion
• Provide general administrative support to leadership and other departments as needed
• Perform other administrative, operational, and office support duties as assigned to support the needs of the organization

Qualifications

• Previous experience in an Office Coordinator, Office Administrator, Administrative Assistant, or similar role preferred
• Strong organizational and time-management skills
• Ability to effectively prioritize and manage multiple tasks simultaneously
• Excellent verbal and written communication skills
• Exceptional customer service and interpersonal skills
• High level of professionalism and discretion when handling confidential information
• Proficiency with Microsoft Office Suite, particularly:
  • Excel
  • PowerPoint
  • Outlook
  • Word
• Experience with Canva and Constant Contact preferred
• Basic accounting, payroll, or bookkeeping knowledge a plus
• Strong attention to detail and follow-through
• Positive attitude, dependable work ethic, and team-oriented mindset

Why Join Arbour Specialty?

If you enjoy being the person who keeps an office running smoothly, takes pride in providing excellent service, and thrives in a collaborative environment, we'd love to hear from you.