Office Operations & Accounting Associate | Hybrid

BCL Search; New York (NY); Hybrid; USD 81,000 - 99,000; Full time

Benefits offered by this job

100% employer-paid medical dental and

vision insurance

401(k) plan

Flexible hybrid work schedule

Daily Seamless lunch allowance

Job summary

Midtown Hedge Fund is seeking an Office Management Company Associate to support day-to-day operations in New York with a hybrid schedule (4 days in the office; Fridays remote; occasional remote weeks). The role covers accounts payable, tech and systems administration, office operations, facilities, and general administrative support.

You will work closely with the Chief Administrative Officer and gain exposure to many areas, from processing invoices and QuickBooks records to vendor management

Qualifications

• Bachelor's degree preferred; 2+ years in operations or admin.
• Strong detail orientation and follow-through.
• Experience with QuickBooks or similar software.

Responsibilities

• Process invoices, maintain vendor records, and coordinate payment approvals.
• Manage wire payments, account reconciliations, and supporting documentation.
• Maintain QuickBooks records and assist with month-end accounting processes.
• Track vendor contracts, payment schedules, and renewal dates.
• Liaise with IT and cybersecurity providers.
• Track help desk requests and technology projects through resolution.
• Oversee day-to-day office operations, facilities, supplies, and vendor relationships.
• Coordinate office maintenance, repairs, deliveries, and building management requirements.
• Maintain office maintenance schedules and operational procedures.
• Manage incoming mail, packages, and other administrative needs.
• Ensure office appearance is organized, well-maintained, and presentation-ready.
• Maintain operational trackers and documentation.
• Provide occasional calendar support and meeting scheduling.
• Identify opportunities to automate workflows using technology and AI-enabled tools.
• Take on additional operational and administrative projects as needed.

Skills

Attention to detail

Organizational skills

Microsoft Office

Verbal communication

Written communication

Confidential information handling

Learning mindset

Tech-savvy (AI tools)

Education

Bachelor's degree - preferred

Tools

QuickBooks

AI-enabled tools (Copilot)

Job description

Midtown Hedge Fund is seeking an Office Management Company Associate to support day-to-day operations in New York with a hybrid schedule (4 days in the office; Fridays remote; occasional remote weeks). The role covers accounts payable, tech and systems administration, office operations, facilities, and general administrative support.

You will work closely with the Chief Administrative Officer and gain exposure to many areas, from processing invoices and QuickBooks records to vendor management