Office of Communications and Marketing Coordinator

C002 Medical University Hospital Authority (MUHA); United States; On-site; USD 55,000 - 75,000; Full time

Job summary

Medical University of South Carolina (MUSC) in Charleston, SC, seeks an OCM Coordinator to serve as the administrative and operational hub for the Office of Communications & Marketing. You will support leadership scheduling, departmental operations, enterprise events, and sponsorships with discretion and proactive coordination.

The role involves executive/professional support across HR, finance, and contracts, plus coordination of construction milestones and high-profile engagements.

Qualifications

• Demonstrated experience providing advanced administrative support to senior executive or C-suite leadership.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.

Responsibilities

• Provide scheduling, meetings, agendas, materials, and follow-up support for OCM leadership and departmental meetings.
• Coordinate enterprise events, construction milestones, and sponsorships.
• Manage confidential information and support HR, financial, and contract administration.

Skills

Executive support

Organizational skills

Communication skills

Discretion

Education

Bachelor's degree or equivalent

Tools

Workday

Symplr

Enterprise financial systems

Job description

Job Description Summary

The OCM Coordinator is the administrative and operational hub for the Office of Communications & Marketing, supporting leadership scheduling, departmental operations, enterprise events, and sponsorships. The role requires sound judgment, discretion with confidential matters, and effective coordination with OCM leadership, enterprise partners, and external stakeholders The position also helps with administrative and operational tasks enabling execution of MUSC's construction events and marketing sponsorships. The role functions as a primary administrative and communications hub for OCM, supporting operations, human resources coordination, financial and contract administration, and enterprise-wide engagement. The Executive Assistant III operates with a high degree of discretion, autonomy and proactive thought. Entity Medical University Hospital Authority (MUHA) Worker Type Employee Worker Sub-Type Regular Cost Center CC005227 SYS - Communications and Marketing Officer Administration Pay Rate Type Salary Pay Grade Health-28 Scheduled Weekly Hours 40 Work Shift

Job Description

The OCM Coordinator performs administrative work requiring knowledge of departmental operations, MUSC policies, and executive protocols. Responsibilities include calendar and meeting coordination, correspondence, document preparation, relationship management, and event and sponsorship support. In addition to executive and departmental support responsibilities, this position provides administrative and operational support for MUSC's enterprise events, including construction milestones and other high-profile institutional engagements. Responsibilities include coordinating logistics and executing on event planning project plans. The teammate will also support administrative execution of our sponsorships with external organizations.

Principal Accountabilities

• 45% – Executive Leadership Administrative Support Provides scheduling, meeting coordination, agendas, materials, and follow-up support for OCM leadership and departmental meetings, retreats, and enterprise engagements. Maintains confidential leadership files, records, and documentation and supports special projects as assigned Screens and responds to correspondence, calls, visitors, administrative issues, and cross-department inquiries. Supports recruitment and workforce administration, including postings, onboarding, offboarding, reclassifications, timekeeping, personnel actions, and departmental communications. Manages approvals for expense reports, travel, PTO, departmental supplies, and office orders. Plans and coordinates OCM-led events, including venues, catering, AV, event services, agendas, materials, and external speaker or guest coordination. Supports special projects as assigned by OCM leadership.
• 50% – Event and Sponsorship Administrative and Operational Support Provides administrative and operational support for MUSC-hosted construction events, groundbreaking ceremonies, ribbon cuttings, donor recognition events, and other enterprise events. Coordinates event logistics, including venue reservations, catering, audiovisual services, signage, supplies, parking arrangements, attendee tracking, and day-of-event administrative support. Assists with the development and maintenance of event timelines, task lists, run-of-show documents, guest lists, invitations, RSVPs, and event materials. Maintains sponsorship records, agreements, invoices, payment documentation, benefit tracking, and related administrative files. Coordinates administrative processes associated with sponsorship requests, approvals, contract routing, renewals, reporting, and documentation. Attends events as needed to provide day-of support.
• 5% – Other Duties as Assigned Performs other duties as assigned in support of OCM operations and departmental goals.

Education

Bachelors Degree or equivalent

Qualifications Required

• Bachelor’s degree or equivalent combination of education and progressively responsible administrative experience.
• Demonstrated experience providing advanced administrative support to senior executive or C-suite leadership.
• Proven ability to manage confidential information and sensitive communications.
• Strong organizational, written, and verbal communication skills.
• Proficiency with enterprise administrative, HR, scheduling, and financial systems.

Preferred Experience

Experience in higher education, healthcare, or public-sector environments. Experience supporting multiple executives in a complex organization. Experience with Workday, Symplr, and enterprise financial systems.

Physical Requirements

• Mobility & Posture Standing: Continuous
• Sitting: Continuous
• Walking: Continuous
• Climbing stairs: Infrequent
• Working indoors: Continuous
• Working outdoors (temperature extremes): Infrequent
• Working from elevated areas: Frequent
• Working in confined/cramped spaces: Frequent
• Kneeling: Infrequent
• Bending at the waist: Continuous
• Twisting at the waist: Frequent
• Squatting: Frequent
• Manual Dexterity & Strength Pinching operations: Frequent
• Gross motor use (fingers/hands): Continuous
• Firm grasping (fingers/hands): Continuous
• Fine manipulation (fingers/hands): Continuous
• Reaching overhead: Frequent
• Reaching in all directions: Continuous
• Repetitive motion (hands/wrists/elbows/shoulders): Continuous
• Full use of both legs: Continuous
• Balance & coordination (lower extremities): Frequent
• Lifting & Force Requirements Lift/carry 50 lbs. unassisted: Infrequent
• Lift/lower 50 lbs. from floor to 36”: Infrequent
• Lift up to 25 lbs. overhead: Infrequent
• Exert up to 50 lbs. of force: Frequent

Examples

• Transfer 100 lb. non-ambulatory patient = 50 lbs. force
• Push 400 lb. patient in wheelchair on carpet = 20 lbs. force
• Push patient stretcher one-handed = 25 lbs. force

Additional Job Description

Physical Requirements

Vision & Sensory Maintain corrected vision 20/40 (one or both eyes): Continuous Recognize objects (near/far): Continuous Color discrimination: Continuous Depth perception: Continuous Peripheral vision: Continuous Hearing acuity (with correction): Continuous Tactile sensory function: Continuous Gross motor with fine motor coordination: Continuous Selected Positions: Olfactory (smell) function: Continuous Respirator use qualification: Continuous Work Environment & Conditions Effective stress management: Continuous Rotating shifts: Frequent Overtime as required: Frequent Latex-safe environment: Continuous

If you like working with energetic enthusiastic individuals

you will enjoy your career with us!

Equal Opportunity Employer

The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need.

E-Verify

Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here: http://www.uscis.gov/e-verify/employees

Thank You

Thank you for wanting to be part of the Medical University of South Carolina team. Whether you want to teach the next generation of health care leaders, innovate new business models, discover the next breakthrough or provide patient care, there's a role for you that fuels your passion and takes advantage of your skills. There are career opportunities available in academics, research, hospital medicine, physician practices and support services, from patient billing to IT. As an applicant, you can search jobs for all MUSC entities as well as search by category and location. MUSC attracts more than $250 million annually in research funding, making it the biggest magnet for biomedical, extramural research dollars of all institutions of higher learning in South Carolina. The Clinical and Translational Science Award (CTSA) Program aims to advance clinical and translational science to increase the speed at which new treatments become available to patients. MUSC Health, the clinical enterprise, operates a 750 bed medical center, which includes a nationally recognized Children's Hospital, the Ashley River Tower (cardiovascular, digestive disease, and surgical oncology), Hollings Cancer Center (one of fewer than 70 elite National Cancer Institute designated centers), a Level I Trauma Center and the Institute of Psychiatry. In addition, there are more than 100 outreach clinics, hospital/health system affiliations, and telehealth sites. U.S. News & World Report placed us among the top one percent of all American hospitals, with 11 specialties in the top 50. The MUSC Medical Center is also one of only three Magnet designated hospitals in South Carolina.