Office Navigator

California Department of Industrial Relations; Sacramento (CA); Hybrid; USD 65,000 - 90,000; Full time

Job summary

California Department of Industrial Relations is seeking an Analyst II to provide comprehensive administrative and operational support. The role focuses on coordinating office administration, workplace readiness, facilities support, inventory, onboarding, records management, and safety preparedness across programs.

The incumbent travels statewide to support office locations and staff. The position requires a detailed SOQ, written responses demonstrating ability to present information clearly,

Qualifications

• SOQ required; typed, <=12-point font, one page length.
• Submission of SOQ is required with the application.
• Provide detailed descriptions of past administrative support duties and onboarding experience.
• Describe handling time-sensitive tasks and coordinating staff across locations.

Responsibilities

• Coordinate office administration and workplace readiness across divisions.
• Manage facilities support, inventory, onboarding, and records management.
• Coordinate language access, technology support, and safety preparedness across programs.
• Serve as primary liaison for administrative operations and regional office locations.

Job description

Job Description And Duties

Are you excited to start a career with a dynamic State Agency? Do you have a talent for performing efficiently in a fast-paced environment? Do you enjoy flexibility of possible telework and learning new stuff? If your answer is YES, YES, and YES, then look no further, The State Labor Commissioner's Office (LCO) is made up of individuals just like YOU, who contribute to our Agency’s goals and success. We encourage diversity and inclusion and are committed to providing guidance, encouragement, and support to our team members to enrich their work and our ability to combat wage theft and put earned wages into the pockets of California workers.

Website for more information about the Labor Commissioner’s Office: https://www.dir.ca.gov/dlse/

Under the direction of Supervisor within the HQ/Administration unit, the Analyst II provides comprehensive administrative and operational support to ensure efficient office operations across assigned division offices and programs. The incumbent independently coordinates office administration, workplace readiness, facilities support, inventory management, onboarding, records management, technology support coordination, language access coordination and safety preparedness across all programs. The Office Navigator serves as the primary liaison for administrative operations and is expected to travel extensively throughout the assigned region to establish, maintain, and support office locations and staff across all programs.

• If you are using education to meet one of the patterns of the minimum qualifications, please upload or submit a copy of your diploma (or degree), certificate of completion or transcripts with your application package. See education requirement here CalHR Public Portal.
• Please ensure that your job application is complete. For each of your employment history, please provide specific AND detailed job description of duties/tasks performed; employment from (starting) date and to (ending) date; and hours per week worked. Failure to provide this information will disqualify your application .
• Please note Resume is NOT required. If you submit it with your job application, it will not be considered at all.

This posting may be used to fill future vacancies in accordance with 2 CCR

• 249.3

To be considered for this Analyst II job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4815

You will find additional information about the job in the Duty Statement.

Working Conditions

Statewide travel is required approximately 30-40% of the time to meet operational demands in various programs.

This position is located in: 2013 Howe Ave., Sacramento, CA 95825.

Work Conditions: Duties are primarily performed in a climate-controlled office setting possibly in a high-rise building; cubicle or shared workspace under artificial light, utilizing computer screens and other office equipment; may drive a state vehicle for field work, trainings and other related work. While in the field, exposure to dirt, odors, noise, fumes, uneven surfaces, stairs, high-rise buildings, extreme weather conditions, and fast-moving equipment may occur. The incumbent is required to work extensively on the computer as necessary for email communication, research, and other purposes.

Travel via state vehicle, or public transportation (i.e automobile, airplane, etc.) may be required. Travel may require overnight hotel stays.

Special Requirements

A Statement of Qualifications (SOQ) is required. As part of the required application packet, interested applicants must submit an SOQ with their application. The SOQ serves as documentation of each candidate’s ability to present information clearly and concisely in writing. SOQ must be typed, no larger than 12-point font and be no more than one page in length. Applicants who fail to answer the question or submit an SOQ may not be considered. Resumes, letters and other materials will not be evaluated or considered as a response to the SOQ and NO leading nor intro paragraphs. Candidate name and the JC# is entered at the top right of each page and address the following inquiry:

• Describe your experience providing administrative support in a fast-paced environment with competing priorities. Include examples of coordinating staff onboarding, preparing workspaces, supporting multiple locations, managing procurement and supplies, maintaining records, and assisting managers and staff. Explain how you prioritize requests, communicate with stakeholders, track follow-ups, and ensure accurate, timely results. Share specific examples and outcomes.
• Describe how you would coordinate a time-sensitive administrative task, such as an office move, when a manager has competing priorities and has not provided all the information or actions needed. Explain how you would communicate, agree on next steps, resolve obstacles, stay on schedule, and maintain a professional and collaborative relationship. Include a specific example, if applicable.

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.