Office Navigator

California Department of Industrial Relations; Alameda (CA); Remote; USD 70,000 - 100,000; Full time

Job summary

The California Department of Industrial Relations, State Labor Commissioner’s Office, seeks an Analyst II to provide comprehensive administrative and operational support across division offices and programs. You will coordinate office administration, onboarding, records management, and technology support while traveling extensively to establish and support locations throughout the region.

This role requires responsiveness in a fast-paced environment, attention to detail, and ability to manage

Qualifications

• Describe your experience providing administrative support in a fast-paced environment with competing priorities. Include examples of coordinating staff onboarding, preparing workspaces, supporting multiple locations, managing procurement and supplies, maintaining records, and assisting managers and staff.
• Explain how you prioritize requests, communicate with stakeholders, track follow-ups, and ensure accurate, timely results. Share specific examples and outcomes.
• Describe how you would coordinate a time-sensitive administrative task, such as an office move, when a manager has competing priorities and has not provided all the information or actions needed.

Responsibilities

• Provide comprehensive administrative and operational support to ensure efficient office operations across assigned division offices and programs.
• Coordinate office administration, workplace readiness, facilities support, inventory management, onboarding, records management, and technology support coordination.
• Travel extensively throughout the assigned region to establish, maintain, and support office locations and staff across all programs.

Job description

Job Description And Duties

Are you excited to start a career with a dynamic State Agency? Do you have a talent for performing efficiently in a fast-paced environment? Do you enjoy flexibility of possible telework and learning new stuff? If your answer is YES, YES, and YES, then look no further. The State Labor Commissioner's Office (LCO) is made up of individuals just like YOU, who contribute to our Agency’s goals and success. We encourage diversity and inclusion and are committed to providing guidance, encouragement, and support to our team members to enrich their work and our ability to combat wage theft and put earned wages into the pockets of California workers.

Job Description And Duties

Are you excited to start a career with a dynamic State Agency? Do you have a talent for performing efficiently in a fast-paced environment? Do you enjoy flexibility of possible telework and learning new stuff? If your answer is YES, YES, and YES, then look no further. The State Labor Commissioner's Office (LCO) is made up of individuals just like YOU, who contribute to our Agency’s goals and success. We encourage diversity and inclusion and are committed to providing guidance, encouragement, and support to our team members to enrich their work and our ability to combat wage theft and put earned wages into the pockets of California workers.
Website for more information about the Labor Commissioner’s Office: https://www.dir.ca.gov/dlse/
Under the direction of Supervisor within the HQ/Administration unit, the Analyst II provides comprehensive administrative and operational support to ensure efficient office operations across assigned division offices and programs. The incumbent independently coordinates office administration, workplace readiness, facilities support, inventory management, onboarding, records management, technology support coordination, language access coordination and safety preparedness across all programs. The Office Navigator serves as the primary liaison for administrative operations and is expected to travel extensively throughout the assigned region to establish, maintain, and support office locations and staff across all programs.

• If you are using education to meet one of the patterns of the minimum qualifications, please upload or submit a copy of your diploma (or degree), certificate of completion or transcripts with your application package. See education requirement here CalHR Public Portal.
• Please ensure that your job application is complete. For each of your employment history, please provide specific AND detailed job description of duties/tasks performed; employment from (starting) date and to (ending) date; and hours per week worked. Failure to provide this information will disqualify your application.
• Please note Resume is NOT required. If you submit it with your job application, it will not be considered at all.

This posting may be used to fill future vacancies in accordance with 2 CCR

• 249.3

To be considered for this Analyst II job opportunity, applicants must be either reachable on an employment list, have transfer eligibility or have reinstatement eligibility. To take the exam and gain employment list eligibility, please click here to access the exam bulletin: https://calcareers.ca.gov/CalHrPublic/Exams/ExamBulletin.aspx?ExamControlId=4815

You will find additional information about the job in the Duty Statement.

Working Conditions

Statewide travel is required approximately 30-40% of the time to meet operational demands in various programs.
This position is located in: 1515 Clay Street, Oakland, CA 94616.
Work Conditions: Duties are primarily performed in a climate-controlled office setting possibly in a high-rise building; cubicle or shared workspace under artificial light, utilizing computer screens and other office equipment; may drive a state vehicle for field work, trainings and other related work. While in the field, exposure to dirt, odors, noise, fumes, uneven surfaces, stairs, high-rise buildings, extreme weather conditions, and fast-moving equipment may occur. The incumbent is required to work extensively on the computer as necessary for email communication, research, and other purposes.
Travel via state vehicle, or public transportation (i.e automobile, airplane, etc.) may be required. Travel may require overnight hotel stays.

Special Requirements

• Describe your experience providing administrative support in a fast-paced environment with competing priorities. Include examples of coordinating staff onboarding, preparing workspaces, supporting multiple locations, managing procurement and supplies, maintaining records, and assisting managers and staff. Explain how you prioritize requests, communicate with stakeholders, track follow-ups, and ensure accurate, timely results. Share specific examples and outcomes.
• Describe how you would coordinate a time-sensitive administrative task, such as an office move, when a manager has competing priorities and has not provided all the information or actions needed. Explain how you would communicate, agree on next steps, resolve obstacles, stay on schedule, and maintain a professional and collaborative relationship. Include a specific example, if applicable.

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 10/22/2026

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.