OFFICE MGR CLINIC III

Covenant Health; Knoxville (TN); On-site; USD 60,000 - 90,000; Full time

Job summary

Covenant Health is seeking an Office Manager III for Knox Infectious Disease. The role oversees 7-9 providers, 15-20 staff FTEs, and day-to-day clinic operations with a focus on performance, billing, and regulatory compliance.

The position requires leadership, staff management, and a commitment to patient-centered care. This is a full-time, day-shift opportunity in Knoxville, TN.

Qualifications

• High school diploma or equivalent; Bachelor's degree preferred.
• 1–2 years managing a medium-sized practice (4 providers) or equivalent.
• Experience in staffing, budgeting, and overall office operations.
• Ability to supervise staff, ensure workflows, and maintain regulatory compliance.

Responsibilities

• Leads daily clinic operations and staff performance.
• Manages billing and collections to meet financial goals.
• Directs efficient materials management and supply utilization with preferred vendors.
• Partners with clinical services and departments to ensure compliance with regulations.
• Supports budgeting and financial progress and reports to leadership.
• Maintains patient experience initiatives and a positive work environment.
• Keeps confidentiality and professionalism in all interactions.
• Advocates for changes that align with Covenant Health’s patient-centered care.

Education

High school diploma or equivalent

Bachelor's degree in business or related field

Job description

Overview

Manager, Clinic Office, Knox Infectious Disease

Full Time, 80 Hours Per Pay Period, Day Shift

Covenant Medical Group Overview:

Covenant Medical Groupis the employed and managed medical practice organization of Covenant Health, providing comprehensive care across East Tennessee. With more than 300 physicians and advanced practice providers in 20 communities, our team deliversexpertiseacross a broad spectrum of specialtiesfrom primary careand walk-in clinics topreventive medicineandadvanced surgical andsubspecialty services.We are committed to offering coordinated, patient-centered care that spans the continuum of health needs, ensuring access to exceptional providers close to home.

Position Summary:

The Office Manager III provides advanced operational leadership for a physician practice of high complexity, typically supporting 7-9 providers and/or multiple service lines seeing 9,000 to 20,000 office visits per year with 15-20 staff FTEs. This role oversees daily clinic operations, staff performance, financial processes, patient experience initiatives, and regulatory compliance.

The Office Manager III functions with a higher degree of independence, exercises judgment in decision‑making, manages more complex workflows, and leads improvement initiatives that drive operational, financial, and service excellence. The Office Manager III may have multiple supervisors overseeing front-office and/or clinical department that report directly to them.

Responsibilities

• Applies leadership and patient experience principles that are aligned with Covenant Health’s strategy for maintaining a patient centered healthcare service.
• Assumes responsibility for selecting, hiring and training needs of office employees by ensuring appropriate staffing levels and operational workflows. Supervises and evaluates performance over assigned personnel. Meets with staff, at least on a monthly basis.
• Maintains financial goals of practice by ensuring efficient and timely billing and collection process. Review current status of patient accounts to identify and resolve billing and processing problems in a timely manner.
• Develops and directs efficient materials management process. Ensures cost-efficient ordering and utilization of supplies by using preferred vendors.
• Partners with CMG Clinical Services and appropriate departments liaisons to maintain compliance with regulatory and governmental agencies.
• Continuously works to develop and safeguard a positive working environment through employee relations strategies and partnering with department liaisons to facilitate change in workflow process and/or personnel.
• Oversees and monitors operating expenses and performs within budget as applicable.
• Provides or secures necessary resources and support as needed for all office departments and location as applicable.
• Remains professionally accessible to all office personnel by routinely being present within the clinic environment(s), knowledgeable about staff needs, and workflow procedures, and an advocate for corporate strategies..
• Recommends opportunities for coordination of interdepartmental office efforts through appropriate channels and advocates for change that will better align with Covenant Health’s philosophy of patient care.
• Assists in development and monitoring of budget and performance goals.
• Maintains accurate information and reporting systems that are efficient and effective.
• Maintains consistent contact with designated physicians concerning daily operational activities and financial progress. Meets monthly with physicians. Meets routinely with providers to maximize the clinic needs.
• Maintains confidentiality and professionalism in all areas, including employee relations, provider dynamics, and strategic initiatives.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Qualifications

Minimum Education:

High school diploma or equivalent, prefer Bachelor’s degree in business or related field

Minimum Experience:

One to two (1-2) years managing at least a medium sized practice of approximately four (4) providers (physician or APP) or may consider special certifications, licensures, or experience in a comparable environment that can be utilized in other areas of the practice, including but not limited to, X-ray, Lab, Ortho, etc in lieu of practice management experience.

Licensure Requirement:

None