Office Manager (San Diego)

HBMPAA; San Diego (CA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

None

Job summary

HBMPAA is seeking an Office Manager for our preschool site to oversee day-to-day office operations, enrollment processes, attendance and funding documentation, and front-facing communications. The role ensures compliance with relevant regulations while maintaining a welcoming, organized site environment.

The ideal candidate will have a Bachelor's degree in a related field and at least five years of progressive administrative experience in a compliance-intensive setting, with exceptional

Qualifications

• Strong written and verbal communication skills.
• Exceptional organizational abilities and attention to detail.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage daily office operations, data systems, and front-facing communications.
• Oversee family intake, enrollment, and site enrollment pipeline.
• Submit attendance and funding records accurately and maintain files.
• Maintain student and staff records and support compliance and audits.
• Act as site ambassador, fostering strong family relationships and customer-service.

Skills

Excellent communication

Strong organization

Customer service

Confidentiality

Ability to manage priorities

Education

Bachelor's degree or higher in Business Administration/Management

Job description

Description

OFFICE MANAGER

Department: Site Administration

Reports To: Site Supervisor

Location: Preschool Site

POSITION SUMMARY

The Office Manager supports site-level administrative excellence and family services operations. The role manages daily office workflows, enrollment and family intake, attendance and funding documentation, front-facing communications, and preschool administrative records while supporting compliance with Title 22, Title 5, CDE, and CDSS requirements.

CORE RESPONSIBILITIES

• Manage daily office operations, data systems, front-facing communications, clerical workflows, and a professional and welcoming site environment.
• Oversee family intake and onboarding and support student recruitment, eligibility verification, enrollment, and the site enrollment pipeline.
• Manage and accurately submit required attendance and funding records and maintain family files, eligibility documentation, and administrative records in accordance with program requirements.
• Maintain comprehensive student and preschool staff files and support Title 22, Title 5, CDE, and CDSS compliance and audit readiness.
• Serve as a primary site ambassador, build strong family relationships, manage program communications, and support a high-quality customer-service experience.

WORK ENVIRONMENT & PHYSICAL EXPECTATIONS

Regular in-person work at an HBMPAA preschool site with frequent interaction with families, staff, leadership, records, data systems, and compliance documentation.

DISCLAIMER

This position description summarizes the general nature and essential responsibilities of the role and is not an exhaustive list of duties. Responsibilities may be adjusted based on licensing requirements, funding, staffing, enrollment, program needs, verified qualifications, or other legitimate operational needs.

Requirements

QUALIFICATIONS & COMPLIANCE

• Bachelor's degree or higher in Business Administration, Business Management, or a related field.
• Five or more years of progressive administrative experience preferred, particularly in a compliance-intensive environment.
• Exceptional organization, written and verbal communication, customer service, confidentiality, and ability to manage competing priorities in a fast-paced setting.