26/27 Office Manager

EFCPS; Oakland (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Education for Change in Oakland, CA seeks an experienced Office Manager to lead administrative operations, supervise support staff, and partner with the Site Administrator to implement office procedures that support student outcomes.

The role requires a AA degree or equivalent, 4+ years of related experience, strong organizational and communication skills, and a proactive, detail‑oriented mindset in a large school setting.

Qualifications

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; and four years related experience and/or training; OR equivalent combination of education and experience, in a large organization or school.
• Departmental budget management, database management, spreadsheet analysis, and system applications experience.
• Meticulous attention to detail
• Excellent organizational, project management and time management skills
• Outstanding problem solving skills
• Effective oral and written communication skills with an ability to communicate with various constituencies and to work comfortably with a variety of staff at all levels within the organization
• Proactive, independent thinker, goal oriented

Responsibilities

• Supervises, coordinates and implements office technology and communication systems including providing ongoing training to office staff on office technology and communication systems, and office policies and procedures
• Manages student information systems.
• Completes primary clerical assignments for the Administrator.
• Analyzes and organizes office operations and procedures such as typing, bookkeeping, preparation of timesheets, flow of correspondence, filing, requisition of supplies, and other clerical services.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Maintains communication with the home office and provides information as needed.
• Other duties as may be assigned

Skills

Organizational skills

Time management

Project management

Communication skills

Problem solving

Independent thinking

Goal oriented

Attention to detail

Leadership

Education

AA degree or equivalent

Tools

Database management

Spreadsheet analysis

System applications

Job description

REPORTS TO: Site Administrator

Position Summary

Education for Change is looking for dynamic and visionary leaders who will engage students, families, and other members of our learning community to ensure high student outcomes. The School Office Manager performs a variety of complex, diverse and supervisory administrative duties involving independent judgment. They assign, coordinate and review the work of support staff with a variety of job classifications within an office. In conjunction with the Administrator, the Office Manager identifies, plans and implements office administrative procedures and policies, and supervises and monitors the implementation of office procedures and policies including but not limited to employee time and attendance records, productivity records, processing of work such as document management, filing and storage procedures. They also manage, assign, coordinate and review the work of support staff.

Responsibilities

• Supervises, coordinates and implements office technology and communication systems including providing ongoing training to office staff on office technology and communication systems, and office policies and procedures
• Manages student information systems.
• Completes primary clerical assignments for the Administrator.
• Analyzes and organizes office operations and procedures such as typing, bookkeeping, preparation of timesheets, flow of correspondence, filing, requisition of supplies, and other clerical services.
• Evaluates office production, revises procedures, or devises new forms to improve efficiency of workflow.
• Maintains communication with the home office and provides information as needed.
• Other duties as may be assigned

Required Qualifications

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; and four years related experience and/or training; OR equivalent combination of education and experience, in a large organization or school.
• Departmental budget management, database management, spreadsheet analysis, and system applications experience.
• Meticulous attention to detail
• Excellent organizational, project management and time management skills
• Outstanding problem solving skills
• Effective oral and written communication skills with an ability to communicate with various constituencies and to work comfortably with a variety of staff at all levels within the organization
• Proactive, independent thinker, goal oriented

Desired Qualifications

• Spanish bilingual preferred

EFC Core Values

• Connected- We continually work to build trusting relationships among students, families, staff, and the Oakland community at large. We are an all-hands-on-deck network driven by empathy. We value our collective identity and the individual identities of our community members and scholars such that we have a sense of collective ownership and responsibility for each other and for our scholars.
• Inclusive- We proactively disrupt predictable patterns of opportunity, power, privilege, and performance. We create an inclusive environment where multiple perspectives are not only valued but sought, where people from all backgrounds feel seen and heard and can thrive, and where we all feel a deep sense of accountability to our mission.
• Interdependent- Our success at every level is dependent on our individual and collective sustainability. To that end, we are transparent, creative, and collaborative problem-solvers who seek to build trusting relationships. We are curious and are open to new ideas while also putting systems in place to ensure continuity so that our employees can stay, grow, thrive, and help make good on our promise to our students and families.
• Learners- We support each other to develop and grow so that we can leverage our collective power, intelligence, and passion on behalf of our students. We lean on home-grown leaders who are rooted in our community. Individuals feel known and are provided opportunities to maximize their potential in alignment with their passions and goals.