OFFICE MANAGER POSITION

ServingSchools; Calais (ME); On-site; USD 40,000 - 55,000; Full time

Job summary

A leading educational organization is seeking an Office Manager to support the Superintendent of Schools. This full-time position involves managing office operations, maintaining confidential records, and facilitating communication with various stakeholders. The ideal candidate will have strong technical skills, an Associate’s degree, and the ability to multitask in a professional environment. Benefits include full-family medical insurance and additional employee benefits.

Benefits

Full-family medical insurance

Additional employee benefits

Qualifications

• Must hold a valid State of Maine Criminal History Record Check approval.
• Substance abuse testing required.

Responsibilities

• Provide administrative support to the Superintendent.
• Maintain confidential records and facilitate communication.
• Track School Committee meetings and maintain accurate records.

Skills

Computer Operation

Writing

Multitasking

Education

Associate’s Degree

Tools

MS Office Suite

Job description

MAINE INDIAN EDUCATION

OFFICE MANAGER POSITION

Position Overview: The Office Manager provides comprehensive administrative support to the Superintendent of Schools, managing critical office operations while maintaining confidential records and facilitating communication between administration, school committees, and external agencies for Maine Indian Education.

Essential Duties And Responsibilities

Administrative Leadership

• Act as Office Manager for the Superintendent, keeping them always informed
• Assume responsibility for emergencies in a calm and professional manner
• Maintain and secure confidential files within the Superintendent's Office
• Communicate with Principals, School Committee Members, and federal/state office staff
• Receive confidential messages for the Superintendent when necessary
  
  

School Committee Support

• Track regular monthly and special School Committee meetings
• Obtain agenda items, send agendas, and pertinent information in advance
• Plan and provide notice for Joint School Committee meetings
• Attend meetings to record accurate minutes for future adoption
• Maintain accurate School Committee notebooks and policy manuals
• Track School Committee Members' terms of office and notify Tribal Offices of vacancies
  
  

Records and Documentation

• Maintain an accurate daily check log of all incoming checks/monies
• Open, date stamp, sort, and route all incoming mail
• Maintain the online MEDMS Staff Information System
• Maintain the MIE staff database and generate reports
• Retain school registers and provide data as necessary
• Maintain accurate employee files for the staff system-wide
  
  

Contracts and Grants Management

• Submit state and federal forms to the proper locations
• Submit BIE contracts and grants to the Nashville office
• Maintain accurate BIE original contract and grant applications
• Produce accurate administrative/teacher/support staff contracts annually
  
  

Human Resources Support

• Create staff status lists each year for the hiring process
• Place ads for new employee searches and manage the application process
• Maintain ongoing job application files (data saved for 6 years)
• Arrange approved travel for School Committee Members and employees
  
  

Technical Skills

• Experience, accuracy, and speed in computer operation
• Proficiency in the MS Office Suite
• Knowledge of filing and telephone procedures
• Skilled with writing and grammar
• Knowledge of all office equipment
• Ability to multitask and work independently
  
  

Working Conditions

• Full-time, year-round position
• Professional office environment
• May require sitting, standing, walking, and occasional lifting
  
  

Qualifications

• Associate’s degree
• Other relevant education and experience may be considered
• Must hold a valid State of Maine Criminal History Record Check approval
• Substance abuse testing required
  
  

Benefits

• Full-family medical insurance
• Additional employee benefits available
  
  

Equal Opportunity Statement: Maine Indian Education is an Equal Opportunity Employer. Native American preference applies following applicable laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Application Process

You must provide the following either by email to Dr. Reza Namin or by mail to the Maine Indian Education.

• A Cover letter
• A completed and signed professional application form from the Maine Indian Education Website at https://www.maineindianeducation.org/page/employment
• A current resume.
• Current letters of reference from a minimum of three people. (Letters must be original, signed, and dated within the last three years.)
• College/University transcripts.
  
  

Apply To

Dr. Reza Namin, Superintendent

Maine Indian Education

39A Union Street Calais, ME 04619

Phone: [phone]

Email: [e-mail]

Application Deadline: Review of applications will begin on May 15, 2025, and continue until the position is filled.

All Applications are available at: www.maineindianeducation.org/page/employment