Office Manager & Payroll Specialist (part-time)

Basis Technologies; Irving (TX); Hybrid; USD 60,000 - 90,000; Full time

Benefits offered by this job

401(k) with employer match

Medical, dental and vision insurance

PTO starting at 15 days

Parental Leave

Volunteer Day

Learning and Development budget

Job summary

Basis Technologies, located in Irving, Texas, seeks an Office Manager & Payroll Specialist to keep the Irving office running smoothly and manage US payroll tax compliance across states. You will collaborate with Payroll, HR, IT and Finance teams, onboarding new starters and handling building access while partnering with our UK Payroll Manager.

This role offers ownership, cross-functional exposure and a hybrid work model with some days from home and in-office presence as needed.

Qualifications

• Experience managing a scaling office environment.
• Demonstrated knowledge of US payroll tax compliance across multiple states.
• Ability to liaise with tax authorities and resolve notices independently.

Responsibilities

• Manage day-to-day office operations including supplies, mail and vendor coordination.
• Support onboarding and offboarding, including building and system access.
• Administer visitor and building access, and support in-office logistics for events and DEI programs.
• Coordinate in‑office events and assist Marketing with logistics.
• Provide light IT coordination for office devices and meeting spaces.
• Manage federal, state and local payroll tax compliance across multiple states; prepare filings and maintain accounts.

Skills

Office management

Payroll compliance

US payroll

Vendor coordination

IT coordination

Onboarding

Building access

Tools

Payroll software

Job description

Location: Irving, TX, USA

Hours: Mondays and Fridays 9am-1pm (from home), 2 days between Tues-Thurs 9am-6pm in the office (days may vary depending on need i.e. company events).

The Opportunity

Basis Technologies is looking for an Office Manager & Payroll Specialist to join our growing US team in Irving, Texas. This is a varied, hands-on role for someone who enjoys ownership and doesn't want a job that fits neatly into one box.

You'll keep our Irving office running smoothly: onboarding new starters, managing building access, coordinating equipment with our IT team, and being the first point of contact for day-to-day office needs. Along side you'll be the go-to person for US payroll tax compliance, working closely with our UK-based Payroll Manager to keep filings, registrations and notices on track across every state we operate in.

It's a role built on trust and initiative. You'll work closely with our Payroll, HR, IT and Finance teams, each of whom will support and train you, but the ownership on the ground is yours.

What You'll Be Doing

Office Operations

• Manage day-to-day office operations, including supplies, mail and vendor coordination
• Support new-hire onboarding and employee offboarding, including building and system access
• Administer visitor and building access, and represent Basis in building-required training
• Coordinate in-office events and support our Marketing team with in-office logistics
• Support company-wide initiatives such as volunteer days and DEI programs

IT coordination

• Manage laptop and mobile phone inventory in coordination with our IT team
• Administer the office mobile phone and voicemail system
• Provide light-touch IT support for office events and meeting rooms

Payroll tax compliance

• Manage federal, state and local payroll tax compliance across multiple states
• Prepare and submit quarterly and annual payroll tax filings
• Register and maintain payroll tax accounts as we grow into new states
• Administer unemployment taxes (SUTA and FUTA) and state or local withholding filings
• Respond to tax notices and liaise directly with tax authorities
• Support payroll tax audits and compliance reviews

Is This Opportunity For You?

To help you establish whether this role is for you, here's what we're looking for:

• Prior experience in managing a scaling office environment
• Experience organising company-wide events (i.e. holiday party's)
• Demonstrable knowledge of US payroll tax compliance, ideally across multiple states
• Comfortable liaising directly with tax authorities and resolving notices independently
• Experience registering and maintaining payroll tax accounts
• A hands-on, adaptable approach, equally comfortable with compliance detail and everyday office logistics
• Strong organizational skills and comfortable managing a varied workload
• Based in, or able to work on-site in, Irving, Texas

Desirable

• Experience with payroll platforms
• Experience supporting employee benefits administration

What We Do

We enable every SAP-run business to manage change intelligently, no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change imperatives. For over 25 years, we have helped equip, liberate and champion SAP change heroes at global leaders like Kimberly-Clark, 3M and Vistaprint.

Who We Are

We have been officially named a US Best Workplaces by Great Place to Work®, for the third year in a row. We are at an exciting point as we scale from 150+ global employees, with the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale-up organisation.

Why Join Us

Aside from the tangible individual impact and personal growth you'd expect from a global scale-up, at Basis Technologies we take looking after our people seriously.

• Competitive base salary and bonus
• 401(k) with employer match
• Medical, dental and vision insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life and AD&D coverage
• Short and long-term disability insurance
• Employee Assistance Programme (EAP)
• PTO starting at 15 days, plus public holidays
• Enhanced Parental Leave
• Paid Volunteer Day
• Learning and Development budget
• Employee referral bonus
• Mental Health First Aiders programme
• STEM Ambassador Programme Partnership