Office Operations & Payroll Specialist (part-time)

Basis Technologies; Irving (TX); Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401(k) match

Health insurance

HSA

FSA

Disability insurance

EAP

PTO starting at 15 days

Parental leave

Volunteer day

Learning and development budget

Employee referral bonus

Job summary

Basis Technologies in Irving, Texas, is seeking a Payroll and Office Operations Specialist to join our US team. This hands-on role offers ownership across payroll tax compliance and day-to-day office operations.

You’ll partner with our UK payroll manager, handle registrations, notices, and build a smooth office experience—on-site and remote days included, with support from Payroll, HR, IT and Finance.

Qualifications

• Knowledge of US payroll tax compliance across states.
• Experience in a small or scaling office environment.
• Able to work with tax authorities and resolve notices.

Responsibilities

• Manage federal, state and local payroll tax compliance.
• Prepare quarterly and annual payroll tax filings.
• Register and maintain payroll tax accounts as we grow.
• Administer unemployment taxes and state/local withholding filings.
• Respond to tax notices and liaise with authorities.
• Support payroll tax audits and compliance reviews.
• Manage day-to-day office operations: supplies, mail, vendors.
• Support onboarding/offboarding, access management.
• Coordinate in-office events and logistics.
• Support company initiatives such as volunteer days and DEI programs.
• Manage laptop/mobile inventory with IT.
• Provide light IT support for events and meeting rooms.

Skills

Payroll tax compliance

Office operations

IT coordination

Liaising with tax authorities

On-site presence

Tools

HiBob

Job description

Location: Irving, TX, USA

Hours: Mondays and Fridays 9am-1pm (from home), 2 days between Tues-Thurs 9am-6pm in the office (days may vary depending on need i.e. company events).

The Opportunity

Basis Technologies is looking for a Payroll and Office Operations Specialist to join our growing US team in Irving, Texas. This is a varied, hands‑on role for someone who enjoys ownership and doesn't want a job that fits neatly into one box.

You’ll be the go‑to person for US payroll tax compliance, working closely with our UK‑based Payroll Manager to keep filings, registrations and notices on track across every state we operate in. Alongside this, you’ll keep our Irving office running smoothly: onboarding new starters, managing building access, coordinating equipment with our IT team, and being the first point of contact for day‑to‑day office needs.

It’s a role built on trust and initiative. You’ll work closely with our Payroll, HR, IT and Finance teams, each of whom will support and train you, but the ownership on the ground is yours.

What You'll Be Doing

Payroll tax compliance

• Manage federal, state and local payroll tax compliance across multiple states
• Prepare and submit quarterly and annual payroll tax filings
• Register and maintain payroll tax accounts as we grow into new states
• Administer unemployment taxes (SUTA and FUTA) and state or local withholding filings
• Respond to tax notices and liaise directly with tax authorities
• Support payroll tax audits and compliance reviews

Office and HR operations

• Manage day‑to‑day office operations, including supplies, mail and vendor coordination
• Support new‑hire onboarding and employee offboarding, including building and system access
• Administer visitor and building access, and represent Basis in building‑required training
• Coordinate in‑office events and support our Marketing team with in‑office logistics
• Support company‑wide initiatives such as volunteer days and DEI programs

IT coordination

• Manage laptop and mobile phone inventory in coordination with our IT team
• Administer the office mobile phone and voicemail system
• Provide light‑touch IT support for office events and meeting rooms

Is This Opportunity For You?

To help you establish whether this role is for you, here's what we're looking for:

• Demonstrable knowledge of US payroll tax compliance, ideally across multiple states
• Prior experience in a small or scaling office environment
• Comfortable liaising directly with tax authorities and resolving notices independently
• Experience registering and maintaining payroll tax accounts
• A hands‑on, adaptable approach, equally comfortable with compliance detail and everyday office logistics
• Strong organizational skills and comfortable managing a varied workload
• Based in, or able to work on‑site in, Irving, Texas

Desirable

• Experience with HiBob or a similar HR/payroll platform
• Experience supporting employee benefits administration

What We Do

We enable every SAP‑run business to manage change intelligently, no matter how complex their technology landscape. Our suite of Intelligent Change Management (ICM) solutions harnesses the collective intelligence of the SAP community to help business and technology change teams work together to explore, plan and execute business change imperatives. For over 25 years, we have helped equip, liberate and champion SAP change heroes at global leaders like Kimberly‑Clark, 3M and Vistaprint.

Who We Are

We have been officially named a US Best Workplaces by Great Place to Work®, for the third year in a row. We are at an exciting point as we scale from 150+ global employees, with the foundations in place to grow with purpose, whilst retaining the individual ownership and tangible impact you would expect working in a scale‑up organisation.

Why Join Us

Aside from the tangible individual impact and personal growth you’d expect from a global scale‑up, at Basis Technologies we take looking after our people seriously.

• Competitive base salary and bonus
• 401(k) with employer match
• Medical, dental and vision insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• Life and AD&D coverage
• Short and long‑term disability insurance
• Employee Assistance Programme (EAP)
• PTO starting at 15 days, plus public holidays
• Enhanced Parental Leave
• Paid Volunteer Day
• Learning and Development budget
• Employee referral bonus
• Mental Health First Aiders programme
• STEM Ambassador Programme Partnership