Office Manager - Outpatient

Acadia Healthcare; Salem (OR); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading healthcare organization is looking for an Office Manager to supervise administrative functions at their Salem clinic. The position entails coordinating office activities, managing staff, and ensuring smooth operations, focusing on efficient administrative processes in a supportive environment. Ideal candidates have a strong background in administration within healthcare and excellent organizational skills.

Benefits

Semi-Annual Bonus Program

Medical, Dental, and Vision insurance

Competitive 401(k) plan

Paid vacation and sick time

Early morning hours for work/life balance

Growth opportunities in the industry

Qualifications

• High school diploma required; Bachelor's preferred.
• 2+ years of administrative experience; healthcare experience preferred.
• One year of supervisory experience required.

Responsibilities

• Supervise administrative staff and facilitate smooth operations.
• Manage office activities and develop procedures for office activities.
• Prepare correspondence and assist in monitoring clinical staff credentialing.

Skills

Communication

Organization

Attention to Detail

Education

High school diploma or equivalent

Bachelor's degree

Tools

Word processing software

Spreadsheet software

Job description

Overview

Outpatient Opioid Treatment Program (OTP)

Seeking: Office Manager

Full TimeHours: Monday - Friday, 7:30 AM - 4:00 PM

Our Benefits:

• Semi-Annual Bonus Program
• Medical, Dental, and Vision insurance
• Competitive 401(k) plan
• Paid vacation and sick time
• Early morning hours offering a great work/life balance
• Opportunityfor growth that is second to none in the industry

Our Team:

Salem Comprehensive Treatment Center (CTC), located in Salem, OR, is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation. Our mission is to providefull-circle care that includes a blend of therapies and the use of safe and effective medications. Our team is the front line of our fight against the opiate epidemic.

Your Job as an Office Manager:

The Office Manager will directly supervise and coordinate the activities of the office and/or administrative support workers. The Office Manage will manage and coordinate administrative programs and office activities under the direction of the Clinic Director.

Job Responsibilities:

• Administrative supervision, leadership, guidance, and feedback to administrative staff in order to facilitate smooth operations of the clinic while maintaining appropriate coverage, scheduling and training;
• Establishes, maintains, and retrieves general files for clinic leadership;
• Manages and coordinates administrative programs and office activities;
• Develops procedures and policies for office activities and training;
• May work with Clinic Director to plan community outreach events;
• May attend staff meeting, take notes and prepare minutes, as required by clinic leadership;
• Prepares and distributes correspondence, interoffice memorandums, contracts, forms, and reports;
• May submit purchase orders as required;
• May assist in monitoring clinical staff credentialing process, including collection of documentation, verification of credentials, and licenses, as directed;
• May share responsibility for completing insurance information on vehicle accidents and abuse allegations and injuries of patients; and,
• Perform other duties as assigned.

Qualifications

Your Education, Skills and Qualifications:

• High school diploma or equivalent required; Bachelor's degree preferred
• 2+ years secretarial or administrative experience required; prefer experience in a healthcare setting
• One year of supervisory experience required
• Knowledge of administrative processes and systems such as word processing and spreadsheet software, file maintenance, and patient records
• Able to communicate effectively, both verbally and in writing
• Detail oriented, excellent organizational skills, and discretion with confidential information

We are committed toprovidingequalemploymentopportunitiestoall applicantsforemploymentregardlessofanindividual’scharacteristicsprotected byapplicable state,federalandlocallaws.

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