Office Manager & Operations Coordinator

PumpMan; Denver (CO); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health benefits

401(k) match

Paid time off

Job summary

PumpMan, a Harrington company, seeks a detail-oriented office administrator in Denver to support accounting and sales teams. You will greet visitors, manage invoices, process timecards, purchase orders, and maintain filing systems while ensuring data accuracy in our office software.

Ideal candidates have 3 years in mechanical/electrical/plumbing environments, 4 years QuickBooks experience, and strong organizational and communication skills.

Qualifications

• High School Diploma or equivalent required.
• 1-3 years of clerical or administrative support experience essential.
• Ability to work independently in a variable environment.
• Willingness to take direction but also lead in projects.

Responsibilities

• Greet customers and vendors and direct them to the right person.
• Answer calls and route to appropriate staff.
• Maintain filing systems (electronic and physical).
• Process timecards and field forms for Field Staff.
• Handle invoicing, review job cards, and send invoices with promotional material.
• Follow up on invoices and payments with customers.
• Process purchase orders and vendor tags accurately.
• Assist Accounts and Sales with tasks as needed.
• Prepare communications and edit documents as required.
• Coordinate staff meetings and manage schedules.

Skills

Team player

Customer service

Sales skills

Verbal and written communication

Organizational skills

Time management

Problem solving

Microsoft Office

Education

High School Diploma

Clerical/administrative experience

Tools

QuickBooks

Microsoft Office

Job description

PumpMan, a Harrington company, seeks a detail-oriented office administrator in Denver to support accounting and sales teams. You will greet visitors, manage invoices, process timecards, purchase orders, and maintain filing systems while ensuring data accuracy in our office software.

Ideal candidates have 3 years in mechanical/electrical/plumbing environments, 4 years QuickBooks experience, and strong organizational and communication skills.